Administrative Support Professional I

Sacramento, CA $80,000.00-$95,000.00

Qualifications

3-5 years of experience as an Admin/Executive Assistant, ideally supporting a CEO or C‑suite executive

Proven experience in food manufacturing, production, or a related industry (required)

Strong understanding of FDA, USDA, and Customs compliance and documentation for import/export goods

Experience in contract review, negotiation, and legal documentation management

Knowledge of logistics, vendor relations, and supply chain coordination

Accounting and financial acumen with experience in ADP and ERP systems

Highly proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and other business technology platforms

Exceptionally tech‑savvy, organized, and detail‑oriented

Excellent written and verbal communication skills with a warm, polished, and professional demeanor

Proven ability to maintain strict confidentiality and handle sensitive information with discretion

Strong problem‑solving, judgment, and time‑management abilities

Nice to Have Skills & Experience

Bachelor’s degree in Business Administration, Accounting, Legal Studies, or a related field

Experience in board administration, corporate governance, and executive communications

Prior work in a regulated manufacturing or food production environment

Job Description

Insight Global is seeking a highly professional and business‑savvy Admin/Executive Assistant to the CEO with strong experience in the food manufacturing and production industry. This role requires a well‑rounded individual who is exceptionally organized, technologically proficient, and capable of managing administrative, legal, and operational tasks with accuracy and confidentiality. The ideal candidate will support the CEO in daily operations, manage communications and relationships with vendors, customers, and board members, coordinate executive schedules and travel, and ensure compliance with regulatory requirements (FDA, USDA, and Customs). This position demands strong business acumen, discretion, and a warm, professional demeanor.

Key Responsibilities

Provide high‑level administrative support to the admin team, prioritizing appointments and coordinating schedules

Arrange domestic and international travel for the CEO and executive team, including accommodation, itineraries, and logistics

Coordinate board meetings and executive events, including scheduling, preparing meeting materials, and managing logistics for in‑person director meetings

Serve as acting Board Secretary, preparing agendas, taking and distributing meeting minutes, maintaining records, and supporting board communications

Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO

Maintain and organize digital and physical filing systems to ensure security, accessibility, and confidentiality

Manage multiple projects simultaneously with professionalism and strong attention to detail

Business Operations & Vendor Management

Support vendor and customer relationship management, ensuring timely and professional communication

Coordinate logistics and supply chain operations, including import/export documentation and Customs compliance

Regulatory, Legal, & Compliance

Maintain awareness of and support compliance with FDA, USDA, and Customs regulations related to food manufacturing and distribution

Work closely with internal and external legal teams to prepare and manage contracts, agreements, and compliance documentation

Maintain corporate governance records and ensure compliance with board and regulatory requirements

Financial Support

Support accounting and finance functions, including expense reporting, budget tracking, and financial record keeping

Work within ERP systems to maintain accurate operational and business data

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Staffing and Recruiting

Benefits

Medical insurance

Vision insurance

401(k)

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