Office Operations Manager

Office Operations Manager

Location: Onsite (Monday-Friday 8:30am-5:30pm)

Compensation: $60,000-$70,000 depending on experience

Make an Impact

This isn't just another Office Operations Manager position. It's an opportunity to become an integral part of a Veteran-Owned Small Business supporting the U.S. Department of Defense. Your work will help keep a growing organization running smoothly while supporting the delivery of advanced training and simulation technology used by military personnel around the world.

Overview

We are seeking a proactive, highly organized Office Operations Manager who enjoys taking ownership, anticipating needs, and keeping a busy organization operating efficiently. Supporting a close-knit team of approximately 25 employees, you will play a critical role in the daily operations of a growing company that develops and delivers advanced training and simulation solutions for U.S. Department of Defense programs and customers.

This individual will take ownership of day-to-day office operations by managing schedules, coordinating logistics, supporting internal operations, and ensuring administrative functions are executed efficiently.

This role is ideal for someone who enjoys working in a small, collaborative company where taking initiative, wearing multiple hats, and helping wherever needed are part of the culture.

Success in this role comes from being the person others can count on - the individual who notices what needs to be done, takes initiative, and helps keep the business operating efficiently without being asked.

Responsibilities

• Own all office operations and administrative functions.
• Coordinate travel arrangements, customer visits, meeting logistics, training events, and company tradeshow participation.
• Help keep projects, meetings, and internal schedules on track by coordinating follow-ups and ensuring key administrative activities are completed.
• Support the Purchasing function.
• Coordinate tradeshows and events, including researching opportunities and costs, booking booths, and coordinating attendee logistics and travel.
• Provide administrative support, including:
• Updating company website content.
• Drafting and editing press releases.
• Supporting internal communications.
• Serve as the front office presence, welcoming occasional visitors and managing light reception responsibilities.
• Maintain a clean, organized, and well-functioning office environment.

Qualifications

• 5+ years of experience in office management, administrative operations, or a similar role.
• Experience coordinating logistics such as travel, meetings, events, or office operations.
• Proficiency with Microsoft Office (Outlook, Word, and Excel).
• Candidates who have supported engineering, manufacturing, aerospace, defense, simulation, or government contracting organizations are especially encouraged to apply.

Required Skills

• A proactive, highly organized self-starter who takes ownership and executes without constant direction.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently, prioritize competing demands, and keep multiple projects moving simultaneously.
• Detail-oriented with excellent calendar, scheduling, and logistics coordination skills.
• Positive, team-oriented mindset with a willingness to roll up your sleeves and help wherever needed.
• Ability to operate with discretion and professionalism in a confidential environment.

Preferred Skills

• Experience updating or maintaining website content.
• Experience supporting purchasing or procurement activities.
• Exposure to marketing support functions such as press releases, company events, or tradeshows.
• Prior experience working in a small to mid-sized company where adaptability and initiative are essential.

Pay range and compensation package

$60,000–$70,000, depending on experience