Accounting Assistant

Accounting Assistant/Office Administrator

Do you have experience in office administration, bookkeeping, or Accounts Payable/Accounts Receivable? We're looking for a detail-oriented Office Administrator/Accounting Assistant to join our client’s team! This is a Direct Hire role. $60,000-$70,000

If you enjoy working with numbers, providing excellent customer service, and keeping an office running smoothly, this could be the role for you!

Responsibilities

• Answer incoming phone calls, greet clients, and provide professional, friendly customer service.
• Schedule appointments and manage the office calendar.
• Process tax returns and organize client documentation to ensure accuracy and timely completion.
• Assist with internal bookkeeping, including Accounts Payable (AP), Accounts Receivable (AR), data entry, reconciliations, and other accounting support as needed.
• Prepare, organize, and maintain electronic and paper client files while ensuring the confidentiality of sensitive financial information.
• Assist clients with general questions, collect required documentation, and direct inquiries to the appropriate team members.
• Perform data entry with a high level of accuracy and attention to detail.
• Support the accounting and tax team with administrative projects and special assignments during busy tax seasons.
• Order and maintain office supplies and assist with general office organization.
• Help ensure the office operates smoothly by providing support wherever needed and collaborating with the rest of the team.

Preferred Experience

We're especially interested in candidates with experience in:

• Tax preparation or working in a CPA/tax office
• Bookkeeping
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Accounting or finance support
• Administrative support in a professional office environment

What We're Looking For

• Strong math and problem-solving skills
• Excellent attention to detail
• Professional customer service and communication skills
• Ability to manage multiple priorities in a fast-paced office
• Proficiency with Microsoft Office and QuickBooks (or the ability to quickly learn new software)

Benefits

• Health insurance
• Retirement plan
• Life insurance
• Disability insurance
• Paid Time Off (PTO)
• Flexible benefit plan

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Shipping & receiving: 1 year (Required)

Work Location: In person