Senior Specialist, Administration

Step into a career with ASM, where cutting edge technology meets collaborative culture. ​

For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving.  But we’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential.

Senior Specialist, Administration

Job’s mission

As an Administrative Assistant at ASM in Hillsboro, OR, you will support service operations leadership by ensuring smooth day-to-day office operations and delivering high-quality administrative support. This role is central to maintaining an efficient, well-organized workplace while serving as a key point of contact for employees, customers, and visitors. You’ll contribute to operational excellence, employee experience, and a safety-first culture in a fast-paced, dynamic environment.

What you will be working on

Provide comprehensive administrative support to site leadership, including reporting, scheduling, and departmental coordination

Manage executive-level calendars, travel arrangements, expense reporting, and meeting logistics

Serve as the first point of contact for visitors, ensuring a professional and welcoming office environment

Support onboarding processes, site badging, and new hire experience initiatives

Maintain office operations including supplies, vendor coordination, facilities upkeep, and workspace organization

Manage site data, distribution lists, seating charts, and asset tracking processes

Plan and execute onsite events, meetings, and employee engagement activities

Drive safety initiatives by supporting compliance programs, audits, and emergency preparedness activities

Prepare and deliver recurring and ad hoc reports, resolving issues with speed and accuracy

Document processes, communicate project updates, and proactively address challenges with solutions

What we are looking for

An Associates (ABA) degree in business administration is desirable. Candidates with comparable experience, knowledge and skills will be considered.

3+ years of administrative or data management experience, ideally in a high-tech or manufacturing environment

Strong proficiency in Microsoft Office, including Excel and PowerPoint

Experience supporting office operations, reporting, and executive-level activities

Excellent organizational skills with the ability to manage competing priorities

Strong communication and interpersonal skills, with a customer-service mindset

Ability to work independently in a fast-paced, changing environment

What sets you apart

Experience with SAP, SharePoint, and Microsoft Teams collaboration tools

Prior experience supporting executive leadership and complex scheduling needs

Experience planning events or employee engagement initiatives

Knowledge of facilities coordination and vendor management

Understanding of basic accounting principles

Experience contributing to safety programs or compliance initiatives

Apply today to be part of what’s next.

We make the tech that enables the chips in devices which improve lives around the world. We do this with an eye to the future, pushing the boundaries of what’s possible through cutting-edge innovation, and driving the next wave of technological breakthroughs that shape how we live, work, and connect.

To learn more about ASM, find us at asm.com and on LinkedIn , Facebook , Instagram, X and YouTube .

ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identify or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.