Transactional Legal & Executive Assistant

Overview

GableGotwals is a full-service law firm with nearly 100 attorneys and more than 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation, and our connections and reach are global. Fortune 500 corporations, privately owned companies, entrepreneurs, foundations, and individuals entrust us every day with the stewardship and strategic management of their legal challenges. We are known for high-quality legal services provided by an experienced group of litigators and transactional attorneys recognized by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and several federal, state and county bar associations. The firm has been named a Top Workplace by The Oklahoman for six years running, recognized as a 2025 USA Today Top Workplace, a Top Inclusive Workplace by MOSAIC, and a VETS Indexes Recognized employer. We provide a highly engaged, collaborative, team-based approach to work while serving clients across the U.S.

Why Join Us

Our purpose is to deliver exceptional legal services using our diverse skills and experience and to enrich our team and community. We strive to exhibit our core values in all that we do. Our core values are:

• Excellence – Provide the highest level of service to internal and external clients.
• Integrity – Uphold the highest ethical standards.
• Collaboration – Work together with collective skills, experience, and efforts for optimal results.
• Support – Maintain a positive, respectful environment that embraces diverse perspectives and needs among clients, team members, and community.
• Eligible for health insurance (including dental) on day one
• Group term life insurance and long-term disability insurance
• Supplemental life, vision, AFLAC, and pet insurance
• Medical and dependent care flexible spending accounts
• 401(k) and profit-sharing plan
• PTO, sick leave, and floating holiday
• Paid parental leave
• Most positions are eligible for twenty-six remote days per year

Position Summary

The Transactional Legal and Executive Assistant provides high-level support across transactional matters, real estate and litigation processes, and executive operations. This role partners closely with attorneys, firm leadership, and the Board of Directors to manage matters from inception through closing, coordinate key meetings and initiatives, and maintain organized, accurate records. This position plays a central role in keeping legal and business processes moving efficiently by tracking deadlines, facilitating document execution and filings, and managing competing priorities in a fast-paced environment. The role also supports executive and Board activities by coordinating schedules, preparing materials, and ensuring seamless execution of meetings and events.

Reports to

This position reports to the CEO, their assigned attorneys and paralegals, and legal assistant team lead.

Transactional Legal Support

• Draft, revise, and proofread correspondence, memoranda, and complex legal documents, including transactional and corporate materials, real estate documents, and regulatory filings.
• Support the full transaction lifecycle by maintaining checklists, preparing closing binders, tracking key documents, and facilitating execution and closing deliverables.
• File and record documents with courts, county clerks, Secretary of State offices, and other governmental agencies, including SEC filings through EDGAR.
• Maintain organized electronic and physical client files in accordance with firm policies and document management standards.
• Conduct conflict checks and assist with legal and public records research.
• Manage attorney calendars and meeting logistics, including scheduling, travel coordination, and preparation for client-facing activities.

Real Estate and Litigation Support

• Support attorneys in real estate and related litigation matters, including condemnation, quiet title, probate, and similar proceedings.
• Prepare and file pleadings and other court documents, ensuring accuracy and timeliness.
• Facilitate service of process and track responses and related activity.
• Monitor case deadlines, including filings, hearings, and publication requirements, and maintain organized tracking systems.
• Coordinate filings, recordings, and case-related expenses, ensuring timely processing and follow through.
• Assist with preparation and delivery of final offer packages and track responses.

Executive and Board Support

• Manage executive calendar activity and related logistics, including meetings, client development efforts, and firm events.
• Coordinate Board and leadership meetings, including annual schedules, retreats, and special initiatives.
• Prepare and distribute meeting materials, ensuring clarity, organization, and follow up.
• Support the preparation and maintenance of attorney employment documentation, including offer letters, shareholder agreements, and separation materials.
• Maintain strict confidentiality…