Administrative Operations Assistant

Company Description

Lystrup Maher is an engineering consulting firm specializing in drone design and development, covering the full process from custom electronics and structural optimization to prototyping and production readiness. The firm is dedicated to making drones lighter, faster, and stronger for demanding real-world applications. Team members collaborate closely with engineers to support projects that require precision, speed, and practical problem-solving. In addition to drones, Lystrup Maher supports a diverse range of engineering initiatives, offering opportunities to work in a dynamic, innovation-focused environment.

Administrative & Operations Assistant (Part-Time / On-Demand)

Hourly Rate: $20.00 / hour

Job Type: Part-time, On-Demand, Hourly

Location: Provo, UT

Preferred Education: Current college student

(Marketing, Sales, Business, or Entrepreneurship majors are highly preferred!)

Job Description

We are looking for an organized, sharp, and proactive Administrative & Operations Assistant to support our CEO and executive team. This is not just a standard administrative gig; you will wear multiple hats ranging from executive scheduling and brand management to high-level compliance, research, and investment due diligence.

If you are an aspiring entrepreneur, a marketing enthusiast, or a business student who thrives on variety and possesses an exceptional, near-obsessive attention to detail, this role is perfect for you.

Possible Responsibilities

• Calendar & Coordination: Coordinate and schedule appointments, meetings, and travel for the CEO and other executive-level staff.
• Inbound Communication: Handle incoming phone calls with high professionalism and direct them appropriately.
• Meeting Support: Attend key meetings, prepare and handle precise meeting notes, and distribute action items.
• Operational Errands: Run local business-related errands and support general team logistics.
• Digital Brand & Marketing Support: Support social media and marketing efforts.
• Online Presence: Maintain and regularly update our website, LinkedIn, and social media channels to ensure our digital presence is sharp, active, and professional.
• Registrations: Manage essential organizational registrations (e.g., SAM.gov, state business registrations, and other compliance platforms).
• Investment Due Diligence: Assist with due diligence activities to prepare client companies to successfully secure investment.
• Corporate Documentation: Help build out, organize, and maintain corporate documentation, folders, and standard operating procedures (SOPs).
• Event Planning: Assist in planning, coordinating, and executing company events, workshops, and team gatherings.

What We Are Looking For

• The Meticulous Mindset: You must be extremely meticulous. If you love checking off checklists, creating organized systems, and ensuring nothing slips through the cracks, you will thrive here.
• Academic Background: Currently enrolled college student preferred—especially those studying Marketing, Sales, Business, or Entrepreneurship. Open to all other majors if you are a good fit.
• Strong Communicator: Excellent written and verbal communication skills are a must.
• Adaptability: Comfortable pivoting between highly structured tasks (compliance documents) and creative tasks (social media management).

Please submit your resume, college transcript, and cover letter.