Senior Administrative Assistant

Job Title: Administrative Assistant

Location: Mountain View, CA 94043 (Onsite)

Job Type: Contract (6 Months)

Job Overview:

We are seeking an experienced and highly organized Administrative Assistant to support a fast-paced team. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality. This role requires excellent communication skills, strong organizational abilities, and proficiency with Microsoft Office applications.

Key Responsibilities:

• Provide administrative and clerical support to managers and team members.
• Manage incoming calls, emails, and other office communications.
• Prepare, proofread, and compile reports, presentations, and other documents.
• Coordinate meetings, conference room scheduling, and event logistics.
• Arrange local and domestic travel, process expense reports, and assist with purchasing requests.
• Support office operations, including office moves, facilities coordination, and supply management.
• Maintain office equipment and coordinate with vendors when necessary.
• Organize and maintain files, records, and documentation.
• Assist with additional administrative projects and tasks as assigned.

Required Qualifications:

• Minimum 5 years of administrative support experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and SharePoint.
• Excellent written and verbal communication skills.
• Outstanding organizational, time management, and multitasking abilities.
• Ability to handle confidential information with professionalism and discretion.
• Experience coordinating meetings, travel arrangements, and office operations.
• Ability to work independently while supporting a collaborative team environment.

Preferred Qualifications:

• Experience supporting teams in a high-tech, engineering, or corporate environment.
• Strong problem-solving skills and attention to detail.
• Ability to adapt quickly in a fast-paced workplace.

What We're Looking For:

• Proactive and self-motivated professional.
• Highly organized with exceptional attention to detail.
• Strong interpersonal and customer service skills.
• Positive attitude and ability to build effective working relationships.
• Reliable, adaptable, and able to prioritize competing tasks efficiently.

#Indeed_D

Pay: $38.00 - $44.00 per hour

Application Question(s):

• Do you have at least 5 years of experience working as an Administrative Assistant or in a similar administrative support role?
• Are you proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and SharePoint?
• Are you comfortable working onsite in Mountain View, CA and accepting a W-2 contract position paying $38–$44 per hour?

Work Location: In person