Legal Services Coordinator
Freelance Latin America · TELECOMMUTE · Posted Jul 7, 2026
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We are seeking a highly organized and client-focused Legal Services Coordinator to join a professional services team dedicated to delivering exceptional client experiences. This role is ideal for someone who thrives in a fast-paced environment, enjoys interacting with clients, and can manage multiple priorities while maintaining accuracy and professionalism.
Duties / Tasks to Perform
Answer incoming phone calls professionally and ensure clients feel welcomed and valued.
Route calls and messages to the appropriate team members following established procedures.
Conduct client intake and collect essential client information.
Manage calendars and schedule appointments for clients and prospective clients.
Follow up with clients to confirm appointments and provide updates on pending matters.
Collect and verify completed questionnaires, intake forms, and other required documentation.
Contact clients to obtain additional information needed to move matters forward.
Enter and maintain accurate client information in the firm's software and databases.
Update client records with communications, case progress, and ensure compliance with internal standards.
Prepare software-generated legal documents and organize digital files according to established procedures.
Review documents for formatting, pagination, headers, footers, and final quality before distribution.
Provide clients with secure access to their online client portal.
Participate in weekly team meetings and prepare status reports.
Assist with organizing and prioritizing daily and weekly workloads.
Coordinate client signing ceremonies, including scheduling notaries and witnesses for both in-person and virtual appointments.
Prepare standard client correspondence, including engagement letters, requests for information, non-engagement letters, and closing letters.
Perform additional administrative and client service duties as assigned.