Personal Assistant & Office Manager

About the Role

We are looking for a polished, professional, and highly organized Personal Assistant & Office Manager to support daily operations for a fast-moving home improvement company in the Bay Area. This role is ideal for someone with strong communication skills, executive presence, attention to detail, and the ability to represent the company professionally with customers, vendors, employees, and management.

Office Management

• Manage daily office operations in San Jose
• Keep the office organized, clean, professional, and running smoothly
• Handle office supplies, documents, filing, and basic admin needs
• Support scheduling, meetings, reminders, and follow-ups
• Coordinate with sales, production, finance, vendors, and subcontractors.

Personal Assistant Support

• Assist ownership and management with daily tasks
• Manage calendar, calls, emails, priorities, and reminders
• Prepare simple summaries, task lists, and follow-up notes
• Organize business documents, agreements, invoices, and reports
• Follow up with people until tasks are completed.

Customer & Vendor Coordination

• Communicate professionally with customers, subcontractors, vendors, and internal team
• Track project updates and make sure information is passed correctly
• Assist with customer files, payments, financing documents, and project paperwork
• Keep Monday.com, CRM, Google Drive, and spreadsheets updated

Admin & Operations

• Support HR/admin paperwork
• Help prepare reports, spreadsheets, agreements, and internal documents
• Track open tasks and deadlines
• Help improve office systems and daily processes.

Requirements

• Must be based in the Bay Area and able to work from the San Jose office
• Strong organization and follow-up skills
• Excellent communication skills by phone, text, and email
• Polished, professional appearance suitable for a client-facing office environment
• Strong executive presence and ability to represent the company professionally
• Comfortable using Gmail, Google Calendar, Google Drive, Google Sheets, and basic office tools
• Responsible, discreet, reliable, and detail-oriented
• Able to multitask and work in a fast-moving environment
• Construction, remodeling, real estate, or office management experience is a plus
• Monday.com, CRM, QuickBooks, or financing paperwork experience is a plus.

Ideal Candidate

Professional, sharp, well-presented, proactive, calm under pressure, strong with follow-up, comfortable speaking with customers and vendors, understands urgency, and can take ownership without constant reminders.

Compensation

Pay based on experience.

Equal Opportunity

Hiring decisions are based on qualifications, experience, communication, organization, professionalism, and ability to perform the role.

Pay: From $19.00 per hour

Benefits:

• Referral program

Work Location: In person