Payroll & Finance Specialist

The City of West Chicago

Payroll and Finance Specialist- Full-Time M-F Temporary Position Onsite/Hybrid possibility

Who We Are

MGT is a leading provider of technology and advisory solutions serving state, local, and education government agencies (SLED) across the United States.

Payroll & Finance Specialist

• Performed and supported a variety of accounting, payroll, utility billing, licensing, permitting, cash handling, and deposit transaction activities
• Managed detailed payroll processing functions, including employee changes, benefits maintenance, and payroll administration
• Assisted with quarterly and annual payroll reporting requirements, including 941 filings and W-2 processing
• Maintained strict confidentiality of payroll, financial, employment, and benefits information in compliance with regulations and internal control
• Supported accounting operations, utility billing activities, and financial transaction reporting
• Prepared and assembled periodic financial reports requiring analysis and interpretation
• Responded to customer inquiries, complaints, and information requests while providing exceptional public service
• Administered business licenses, permits, deposits, commuter parking permits, cemetery deed records, and miscellaneous invoicing activities
• Processed online payments and participated in daily bank deposit preparation
• Provided cross-functional administrative and clerical support to multiple city departments
• Assisted with employee records management and human resources documentation maintenance.
• Coordinated annual records retention and disposal initiative
• Collaborated with finance, human resources, and departmental staff to ensure accurate and efficient municipal operations.

Qualifications for this Position

(Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Managed end-to-end payroll processing for multi-site employee populations, ensuring accuracy, compliance, and timely payroll delivery.
• Maintained payroll records, audited payroll transactions, and resolved payroll discrepancies while adhering to federal, state, and local regulations.
• Supported human resources and administrative functions including employee onboarding, personnel records management, benefits administration, and policy compliance.
• Coordinated with finance and accounting teams to reconcile payroll accounts, prepare reports, and support budgeting and audit activities.
• Interpreted and applied collective bargaining agreement provisions related to wages, overtime, shift differentials, leave accruals, and employee benefits.
• Served as a primary point of contact for employees regarding payroll, timekeeping, benefits, and human resources inquiries.
• Generated and analyzed payroll, workforce, and financial reports to support organizational decision-making and regulatory compliance.
• Ensured confidential handling of employee, payroll, and personnel information in accordance with organizational policies and legal requirements.
• Collaborated with leadership, department managers, and union representatives to address workforce and payroll-related matters.
• Utilized HRIS, payroll, and financial management systems to improve data accuracy, reporting, and operational efficiency.

Demonstrated progressive responsibility in payroll, accounting, administrative, and human resources functions within a complex organizational environment.

Maintained compliance with workplace safety requirements and professional certifications, including CPR, AED, and First Aid training when required.

COMPENSATION AND HOW TO APPLY – The starting annual salary range for the position is $32.35 to $45.15 DOQ. Interested candidates should apply online at www.GovHRjobs.com. Please direct all confidential inquiries to Angela Bianco @ abianco@mgt.us.

Posted: 2026-06-26