Materials Specialist

Title: Materials Specialist

Company: Heven AeroTech

Location: Winchester, Virginia

FLSA: Non-Exempt

At Heven AeroTech, we build more than hydrogen-powered drone systems—we build teams that solve meaningful, real-world problems. Our culture is grounded in trust, accountability, and a shared drive for excellence. We look for people who are hungry, humble, and smart —those who take initiative, continuously improve, collaborate without ego, and apply sound judgment in complex environments. Here, your ideas matter, your voice is heard, and your growth is supported through hands-on experience and close teamwork.

Role Overview

The Materials Specialist is a critical operational role within Heven AeroTech’s Logistics Department, responsible for the accurate and timely management of materials, components, and supplies that support production, assembly, and program delivery. Reporting directly to the Director of Logistics, this individual will coordinate the end-to-end materials lifecycle—from procurement support and receiving through inventory control, kitting, and issuance to manufacturing and engineering teams. This role is ideal for a detail-oriented, proactive professional who takes ownership of their work ( hungry ), collaborates effectively across teams ( humble ), and exercises sound judgment in managing materials in a regulated environment ( smart ). The ideal candidate brings hands-on experience with aerospace or defense supply chains and a strong commitment to maintaining material integrity and traceability.

Key Responsibilities

Maintain accurate inventory records in ERP/MRP systems, ensuring real-time visibility of stock levels, locations, and status

Conduct cycle counts, physical inventories, and reconciliation activities to ensure data integrity

Identify, investigate, and escalate discrepancies, shortages, or excess inventory conditions

Manage shelf-life, serialized, and lot-controlled materials in accordance with quality and regulatory requirements

Process inbound shipments by verifying quantities, part numbers, and documentation against purchase orders

Coordinate with Quality Assurance on incoming inspection and properly segregate non-conforming materials

Accurately log receiving transactions and maintain associated records (packing lists, certifications, COCs)

Pick, kit, and stage materials for production work orders, ensuring accuracy and on-time delivery

Collaborate with Manufacturing and Program teams to anticipate and meet material needs

Return unused or surplus materials to stock and process system transactions accordingly

Prepare outbound shipments, including packaging, labeling, documentation, and carrier coordination

Ensure compliance with ITAR/EAR export control requirements

Maintain accurate shipping records and communicate status updates to stakeholders

Support procurement activities by communicating requirements, lead times, and delivery status

Assist in resolving supplier issues, discrepancy reports (DRs), and return-to-vendor (RTV) actions

Adhere to AS9100, FAA, and internal Quality Management System (QMS) requirements

Maintain a clean, organized, and FOD-free workspace

Proactively identify opportunities to improve materials flow, reduce waste, and enhance efficiency

Required Qualifications:

Required

Associate’s degree or equivalent combination of education and relevant materials/logistics experience

Minimum 2 years of experience in materials, warehouse, or supply chain (aerospace, defense, or advanced manufacturing preferred)

Proficiency with ERP/MRP systems (e.g., SAP, Oracle, NetSuite, IFS) and Microsoft Office Suite

Experience with serialized and lot-controlled parts and traceability documentation

Ability to read and interpret engineering drawings, BOMs, and purchase orders

Working knowledge of ITAR/EAR export compliance requirements

Forklift certification or ability to obtain within 30 days of hire

Strong attention to detail, organizational skills, and ability to manage multiple priorities

Preferred

Bachelor’s degree in Supply Chain, Business, or related field

Experience supporting AS9100-certified or FAA-regulated environments

APICS CPIM or similar certification

Familiarity with UAS, propulsion systems, or avionics components

Experience with Lean/5S practices

Physical Requirements:

Ability to lift and carry materials up to 50 lbs unassisted; team-lift for heavier items

Ability to stand, walk, bend, and reach for extended periods in a warehouse or production environment

Comfortable working in shop floor conditions, including noise, temperature variation, and handling materials with appropriate PPE

Ability to maintain focus and accuracy in a fast-paced, operational setting

Occasional overtime, including weekends, may be required to support program milestones

Benefits Overview:

Heven AeroTech offers a competitive benefits package designed to support the health, financial security, and overall well-being of our employees and their families.…