Receptionist and Program Support

Any interested applicant must complete and submit all documents linked on the "careers" page of The Rainbow Project website to be considered for this position.

PLEASE VISIT OUR WEBSITE TO APPLY AT https://www.therainbowproject.net/careers.

About The Rainbow Project, Inc…

We are an exciting, dynamic, & collaborative non-profit child & family counseling & resource clinic that specializes in providing evidence-based, trauma-informed prevention, early intervention, long-term treatment, and crisis response services. These services include individual/family psychotherapy, in-home therapy, classroom observation/consultation, group therapy, and educational presentations.

Join a caring, healthy work environment that balances independence & teaming, to promote personal & professional growth. We are committed to cultural proficiency, social justice, and employee well-being.

Our clinic is centrally located in downtown Madison, WI, and we offer competitive compensation. We also offer free, onsite parking.

Come work with us. Come work with purpose. Come work with heart.

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About this position: This position is part-time (20-25 hours/week). Hours must be completed Monday through Friday between 1:15 pm and 6:30 pm. This position reports to the Administrative Manager and Executive Director and works in partnership with the Administrative Coordination Team as well as clinical staff to deliver day-to-day administrative support.

Duties and Responsibilities:

• Fulfill administrative assistant duties include, but not limited to the following, greet and direct office visitors, direct incoming calls, communicate client arrival to clinical staff, file and scan documents, data entry
• Provide primary clerical, reception, and program support to psychiatry staff
• Assist in maintaining reporting needs for all Rainbow Project programs
• Coordinate with Administrative Manager, Clinical Manager, Finance/HR, and Executive Director, provide support to each as needed/requested
• Coordinate general clerical/administrative and operational support with other administrative staff
• Facilities support, such as managing inventory of office and other essential supplies, maintaining waiting area and other spaces within the building, and property upkeep

Qualifications:

• Minimum one years of office administrative support experience
• Some college preferred
• Licensed driver with access to insured vehicle
• Ability to pass required background check
• Must be proficient in Microsoft Office Suite and adept at learning various technology/platforms
• Experience with electronic health records systems and databases preferred
• Excellent organization skills; detail-oriented
• Excellent communication skills, both written & oral
• Demonstrates taking initiative and eagerness to learn
• Able to manage varied tasks and adapt efficiently
• Demonstrates diverse, equitable values and actions in the workplace
• Compassionate and cooperative
• Active contributor to a positive work environment
• Invested in working for a nonprofit organization making a positive impact in our community

The Rainbow Project is a supportive, compassionate, and team-oriented environment. Bilingual individuals and culturally proficient applicants welcome.

Application Deadline: Applications accepted on a rolling basis.

NO PHONE CALLS, PLEASE.

Job Type: Part-time

Pay: $23.00 - $25.00 per hour

Benefits:

• Paid time off

Application Question(s):

• The part-time shift we are hiring for is Monday-Friday, from 1:15-6:30 PM. This is a set schedule. Are you available to work this shift?

Experience:

• Administrative: 1 year (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• Madison, WI 53703 (Required)

Work Location: In person