Community and Events Coordinator

PlanetScale is growing rapidly and reinventing the database space. The PlanetScale platform offers both Postgres and Vitess clusters. Vitess, an open-source database clustering system for horizontal scaling of MySQL, enables businesses to efficiently handle large-scale data workloads — without sacrificing developer experience.

PlanetScale is backed with over $100M in venture financing from top-tier VCs including a16z, Kleiner Perkins, SignalFire, and Insight Venture Partners. And we serve some of the most innovative companies in the world such as Block, Anysphere (Cursor), MyFitnessPal, Etsy, Kick, and thousands more. Our customers entrust us with what is often their most precious digital asset, their data, so the stakes couldn't be higher. We're looking for early members of our Sales team that can form deep partnerships with our prospects and customers to help them adopt and succeed on the next generation of database infrastructure.

Position Summary

As a Community and Events Coordinator, you'll help execute in-person experiences that connect developers, founders, engineering leaders, and the broader technology community with PlanetScale.

You'll work closely with the Head of Community and cross-functional teams to coordinate events ranging from intimate executive dinners and customer roundtables to conference activations, office events, meetups, and large-scale community programs.

This role is ideal for someone who loves logistics, thrives in fast-paced environments, enjoys meeting people, and takes pride in creating memorable experiences.

What's the job to be done?

Event Planning Execution

Coordinate logistics for executive dinners, happy hours, conferences, meetups, customer events, and community activations

Manage event timelines, run-of-shows, and planning documents

Assist with venue sourcing, catering, rentals, entertainment, transportation, and vendor management

Support on-site event execution, setup, registration, attendee experience, and breakdown

Track budgets, invoices, contracts, and event expenses

Occasional travel required for conferences, customer events, and community programs.

Able to carry and lift 10 lbs of merch, marketing materials, and or event related items.

Community Attendee Experience

Manage event registration platforms and attendee communications

Coordinate guest lists, RSVPs, approvals, and waitlists

Support attendee outreach and follow-up efforts

Help create thoughtful experiences that foster meaningful connections between attendees

Marketing Operations

Coordinate event promotion across social channels, email, and partner communities

Assist with post-event reporting and performance tracking

Maintain event calendars and planning documentation

Swag Logistics

Coordinate merchandise ordering, inventory management, and event shipments

Manage conference booth materials and event assets

Organize storage, shipping schedules, and vendor deliveries

Cross-Functional Collaboration

Partner closely with Marketing, Sales, Solutions Engineering, Executive Leadership, and Operations teams

Support customer-facing and prospect-facing events that contribute to pipeline and community growth

Coordinate with sponsors, speakers, customers, and external partners

What you will need

2+ years of experience in event marketing, field marketing, community, or related fields

Exceptional organizational and project management skills

Strong written and verbal communication skills

Ability to manage multiple projects simultaneously with attention to detail

Comfortable working evenings or occasional weekends during events

Ability to lift and move event materials when needed

What else will help you be successful?

Proactively solves problems before they become issues

Enjoys building relationships and creating welcoming environments

Obsesses over details while maintaining a big-picture mindset

Thrives in dynamic startup environments

Preferred

Experience supporting conferences or trade shows

Experience managing executive dinners or VIP events

Familiarity with developer communities, startups, or B2B SaaS

Experience working with vendors, venues, and event budgets

Why PlanetScale

We're redefining how high-growth companies manage data at scale—and we work with some of the most exciting brands in gaming, consumer tech, and B2B SaaS. As a Software Engineer: Information Security, you'll be at the core of protecting the platform that powers world-class apps used by hundreds of millions of users worldwide. You'll help ensure that as we scale, security remains fundamental to our architecture rather than an afterthought. PlanetScale is a profitable company with a philosophy centered around building small teams of p99 individuals and is recognized as one of the fastest growing companies in America.

At PlanetScale we believe in supporting people to do their best work and thrive no matter the location. Our mission is to build a diverse, equitable, and inclusive company. We strive to …