Accountant II: Student Accounts & Reconciliations

Position Summary

Applies principles of accounting to analyze financial information, prepare adjusting entries, reconciliations, and financial reports.

Statement of Duties and Responsibilities

Performs Accountant I duties such as compiling and analyzing financial information to prepare entries to accounts in the University’s general ledger; allocates expenditures, encumbrances, receipts, receivables, etc. based on reports and schedules; performs statistical analyses to determine trends, estimates, and the impact of significant changes to accounting policy. Prepares narrative reports that explain findings and recommendations; analyzes financial information detailing assets, liabilities, and capital. Prepares reports that summarize and interpret current and projected financial position for management; audits contracts, orders, and vouchers and prepares reports to substantiate individual transactions prior to settlement; reviews, investigates, and corrects errors and inconsistencies in financial entries, documents and reports; determines proper handling of financial transactions; monitors compliance with generally accepted accounting principles and all State and University policy and procedures. Occasional travel may be required. Knowledge of all Microsoft Office software and ability to learn and use institutional software systems. Other duties may be assigned.

Customer Service

• Assist students, faculty, staff and constituents by responding to incoming calls, emails and QLess.
• Audit student accounts, as needed, to ensure accuracy of charges/payments.
• Assist with reviewing tuition and fee assessments, tuition loans and payment plans to ensure accuracy.
• Other duties as assigned.

Accountant

• Reconcile and prepare journal entry for tuition exemption cost allocation using Microsoft Excel and Microsoft Access.
• Create, maintain and update third party sponsor modules to accurately apply accounts receivable to student accounts based on third party memorandum of understanding.
• Determine proper handling of third-party financial transactions such as bank wire transfers/ACH.
• Compile, verify, prepare and analyze monthly reconciliation reports to ensure that business transactions such as funds received/disbursed are accurately accounted for in spreadsheets and databases.
• Review, research and prepare narrative reports that explain findings and recommendations of inconsistencies in financial entries, documents and reports.
• Allocate expenditures, encumbrances, receipts and receivables based on reports and schedules.
• Monitor compliance with generally accepted accounting principles and University policy and procedures.
• Assist with various special projects, as needed.
• Prepare purchase orders and vouchers as needed.

Supervisory Responsibilities

May issue written/verbal instructions, assign duties, and examine work in accordance with the organization’s objectives, policies, procedures, and applicable laws.

Qualifications

Education

Bachelor’s Degree in Accounting or a Degree in Business Administration with 15 credit hours in accounting from a four‑year college or university.

Experience

Two (2) years of professional governmental or commercial accounting experience.

Preferred Qualifications

• Proficient with Excel.
• Some experience with Banner and PeopleSoft.
• Bilingual (English/Spanish).
• Computer knowledge within area of responsibility preferred or the ability to learn.

Benefits

• Medical, Prescription, Life Insurance and Wellness platform.
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long‑term disability plans.
• Retirement Programs.
• Longevity Pay.
• Paid Vacation & Sick Leave.
• Paid Holidays.
• Employee Discounts & Perks.
• Employee Education Assistance program.
• And more! Visit the Benefits Summary Page for additional benefits.

Additional Information

To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA‑48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the state where the applicant resides and insurability as defined in UTS 157 may be required to perform the position’s essential functions.

The physical demands and work environment characteristics described h…