Grant Accountant

Grant Accountant

Milwaukee, WI

JR10012621

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Grant Accountant

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Post-Award SPGC Acct II (Inst)

Job Duties:

Key Job Responsibilities:

• Serves as subject matter experts to leadership, staff, and institutional stakeholders regarding sponsored programs accounting and financial operations, policies, and procedures
• Leads or assists with the implementation of campus-wide financial administration initiatives, process improvements, programs, policies, and procedures to ensure compliance with applicable sponsored programs rules and regulations
• Analyzes, interprets, and processes complex extramural award actions to ensure financial requirements per federal, state, university, and sponsor regulations are followed on behalf of the institution
• Leads and executes the development, organization, preparation, and updating of complex financial data, journals, accounts, ledgers, reconciliations, reports, and invoices for various financial needs within the enterprise resource planning (ERP) financial system for sponsored programs
• Audits and approves financial transactions such as subaward invoices, PI transfers, refunds, payments, cost transfers and fiscal closeout of awards and projects
• Maintains Sponsored Programs automated financial systems, and develops, and documents controls to ensure system reliability and data integrity

Department: Division of Research/Office of Sponsored Programs

The University of Wisconsin-Milwaukee (UWM) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of the 146 top research universities recognized as "R1" by the Carnegie Classification of Institutions of Higher Education

The Office of Research, and its employees, are responsible for central research administration, oversight of research policy and compliance, and internal research development programs. The office includes the Office of Sponsored Programs, the Office of Undergraduate Research, as well as several research centers.

The SPBG II will

• Provide management and oversight of sponsored program financial administration.
• Prepares and submits complex reconciliations, reports, and invoices.
• Collaborates with campus representatives to monitor, analyze, and reconcile financial data for sponsored programs.
• Interacts directly with project sponsors related to financial reporting, invoicing, payments, and audits on behalf of the University to ensure compliance
• Oversees aspects of campus-wide post award initiatives as a

subject matter expert and delivers training to others. Leads team in manager's absence.

The duties and responsibilities allocated to this position are those involved in the financial administration and accounting of the extramural gifts, grants, contracts, and trust accounts awarded to the University by Federal, Corporate, State, Municipal, Foreign, and philanthropic sources. Primary responsibilities include Funds 144, 133, and 233.

The incumbent will be responsible for extramural support accounting duties, including grant and contract financial report preparation and sponsored project fiscal administration. Coordinate the University's extramural support operations. Interpret and analyze financial data. Adhere to policies and procedures that document extramural support financial system operations. Establish and maintain financial records, journals, ledgers, and other records within the Workday ERP system. Produce various and specialized reports. Oversee the allocation of revenues and expenses among funds. Establish, follow, and ensure internal control mechanisms. Advise University management (i.e., Faculty, Dean's Offices, Business Managers, and their staffs) on extramural support policies and procedures. Prepare and deliver extramural support training materials and documentation. Verify automated system integrity. Determine compliance with accounting standards.

Determine cost allocation and methodologies. Decide which of several policies, regulations, or procedures apply to a situation. Perform agency internal and external reconciliation. Establish and maintain records and reports according to Generally Accepted Accounting Principles (GAAP). Develop and maintain grantor agency relationships. Advise University management on extramural accounting operations.

Sponsored Program Fiscal Management and Monitoring

• Audit, review, and approve financial transactions including subaward invoices, cost transfers, refunds, payments, and award closeouts.
• Analyze expenditures for allowability, allocability, reasonableness, and compliance with approved budgets and sponsor guidelines.
• Reconcile departmental accounting records to institutional systems and approve…