Full-Charge Bookkeeper & Office Operations Manager

Overview

Overview

BSKI Inc. is seeking a dynamic, detail-oriented, and highly organized Full-Charge Bookkeeper & Office Operations Manager to join our team. This vital role combines comprehensive bookkeeping responsibilities with daily office operations, payroll administration, job costing, compliance support, and administrative coordination.

The ideal candidate will be proactive, accurate, confidential, and comfortable working in a fast-paced small-business environment where accounting, operations, and project support overlap. This position is a great fit for someone who enjoys owning the details, improving processes, supporting leadership, and helping keep the business running smoothly.

QuickBooks Online experience is required. Buildertrend experience is highly preferred.

ResponsibilitiesBookkeeping & Financial Management

• Manage all aspects of full-cycle bookkeeping, including accounts payable, accounts receivable, bank reconciliations, journal entries, credit card reconciliations, and general ledger maintenance.
• Use QuickBooks Online to maintain accurate financial records and support timely reporting.
• Perform balance sheet reconciliations, account analysis, and double-entry bookkeeping procedures to ensure financial accuracy.
• Support month-end financial review, internal reporting, and cash flow visibility for management.
• Prepare and maintain financial reports, including income statements, cash flow reports, budget reports, job cost reports, and other internal management reports.
• Monitor daily bank activity, verify balances, and assist with weekly cash flow review and forecasting.
• Maintain strong data security, confidentiality, and compliance with company policies and applicable financial regulations.

Accounts Payable & Vendor Management

• Enter purchase orders, vendor invoices, and supplier payments.
• Manage vendor correspondence, payment status updates, vendor setup, vendor deactivation, and credit applications.
• Maintain W-9 records and support year-end 1099 preparation.
• Track applicable sales tax paid to suppliers and assist with required tax documentation.
• Manage business credit cards, monthly reconciliations, and related recordkeeping.
• Coordinate certificates of insurance and proof of insurance requests for jobs, vendors, equipment rentals, and business needs.

Accounts Receivable, Billing & Collections

• Set up new customers, jobs, estimates, and billing records.
• Prepare customer invoices, progress billing, job-related billing, and recurring maintenance or construction billing.
• Enter customer payments, process deposits, and maintain accurate AR records.
• Monitor AR aging reports and perform collection follow-up as needed.
• Communicate professionally with customers regarding invoices, payments, account status, and billing questions.

Payroll & HR Administration

• Coordinate employee onboarding, status changes, reimbursements, and employee exits.
• Review and approve payroll hours for biweekly payroll processing.
• Enter payroll entries from the payroll provider into QuickBooks Online.
• Prepare payroll-related reports, including source document summaries, P&L entries, and indirect labor detail for management review.
• Manage certified payroll reporting and documentation for applicable prevailing wage, public works, and project-specific compliance requirements.
• Maintain accurate certified payroll records, labor classifications, wage documentation, and related backup for internal review, audits, and project reporting.
• Act as a liaison with payroll providers to support accurate payroll processing, certified payroll requirements, and year-end W-2 coordination.
• Assist with benefits open enrollment, workers’ compensation documentation, workers’ compensation audits, and related HR administration.

Job Costing, Project Accounting & Inventory

• Prepare job cost detail reports, indirect labor reports, and project-related financial information for management and project teams.
• Support job closeout procedures, project billing accuracy, and cost tracking.
• Work with operations and production teams to support inventory control, physical inventory counts, pick tickets, COGS entries, and inventory adjustments.
• Help improve reporting accuracy and visibility into project profitability.
• Buildertrend experience is highly preferred for project tracking, construction workflows, and job-related documentation.

Office Operations & Administrative Support

• Oversee daily office operations, including supplies, mail, filing systems, business services, vendor coordination, and general administrative workflows.
• Maintain organized digital and physical filing systems.
• Support leadership and team members with scheduling, travel arrangements, accommodations, meetings, company events, and project logistics.
• Assist with marketing materials, promotional campaigns, trade show coordination, and client communication support as needed.
• Monitor and respond to accounting and general off…