Receptionist Administrative Assistant

Job Description

Job Description Ellis Real Estate Services is a growing, multi-market property management company seeking a

friendly, organized, and dependable Receptionist / Administrative Assistant to join our

Longmont office and assist us throughout our portfolio. This role is ideal for someone who enjoys being the first point of contact,

staying organized, and supporting a fast-paced team.

You’ll handle phones, scheduling, data entry, and administrative support for leasing and

operations—filling in where needed and helping keep daily workflows running smoothly as the

company continues to grow.

What You’ll Do

Front Desk Phone Support

• Answer and route incoming phone calls professionally
• Take detailed messages for leasing, maintenance, and management teams
• Greet visitors and provide a welcoming first impression
• Assist with email and inbox monitoring

Leasing & Tenant Support

• Schedule showings and appointments for the leasing team
• Coordinate key pick-ups, lockbox access, and leasing logistics
• Relay tenant and prospect messages accurately and promptly
• Provide basic information and route more complex issues appropriately

Administrative & Data Entry

• Perform accurate data entry and system updates
• Organize documents, scan files, and maintain records
• Support Kayla and the admin team with daily tasks and follow-ups
• Help track tasks and ensure items are completed on time

Operations & Vendor Coordination

• Call utility companies, towing companies, and vendors as needed
• Assist with account setup, information gathering, and issue resolution
• Fill in for team members when needed to keep operations running smoothly

Receptionist / Administrative Assistant

What We’re Looking For

• Friendly, professional, and reliable
• Strong phone presence and communication skills
• Organized and detail-oriented
• Comfortable multitasking in a fast-paced office environment
• Willing to step in and help where needed
• Experience with Google Workspace (Docs, Sheets, Gmail)
• Property management or AppFolio experience is a plus, but not required

Why Work at Ellis Real Estate Services

• $17–$22/hour, based on experience
• Growing, multi-market company with advancement opportunities
• Variety of responsibilities — no two days are the same
• Supportive team environment with hands-on leadership
• Clear opportunity to grow into admin, operations, or accounting roles
• Health care, dental, vision, 401k

Company Description Ellis Real Estate Services is a fast-growing, Multi market company that is Kansas City–based property management and brokerage firm built on relationships, transparency, and a deep commitment to doing things the right way. We manage a wide range of multifamily properties, HOAs, and investment portfolios—handling everything from leasing and maintenance coordination to owner relations and strategic redevelopment projects.

**What It’s Like to Work Here**

Working at Ellis means being part of a tight-knit, hands-on team that values hustle, problem-solving, and real-world impact. We thrive in a fast-paced environment where no two days are the same, and we lean into collaboration, growth, and accountability. Employees are encouraged to bring ideas forward, take ownership of their work, and grow with the company.

Whether you’re answering phones, walking properties, or overseeing renovations, you’ll see the direct impact of your efforts and be part of a company that genuinely cares about its team, its clients, and its city. Company Description

Ellis Real Estate Services is a fast-growing, Multi market company that is Kansas City–based property management and brokerage firm built on relationships, transparency, and a deep commitment to doing things the right way. We manage a wide range of multifamily properties, HOAs, and investment portfolios—handling everything from leasing and maintenance coordination to owner relations and strategic redevelopment projects.\r\n\r\n**What It’s Like to Work Here**\r\nWorking at Ellis means being part of a tight-knit, hands-on team that values hustle, problem-solving, and real-world impact. We thrive in a fast-paced environment where no two days are the same, and we lean into collaboration, growth, and accountability. Employees are encouraged to bring ideas forward, take ownership of their work, and grow with the company.\r\n\r\nWhether you’re answering phones, walking properties, or overseeing renovations, you’ll see the direct impact of your efforts and be part of a company that genuinely cares about its team, its clients, and its city.