Office Administrative Assistant

Office Administrative Assistant

The Office Administrative Assistant supports the home office team to manage home office administration and operations. This is an exciting opportunity to serve an essential role in creating an office environment that promotes teamwork, beauty, and The Tradition Mission. Reports to Senior Executive Assistant.

Responsibilities

• Serve as initial point of contact, representing the home office, for telephone and in-person visitors and guests of the home office, including but not limited to both internal team members and external contacts such as vendors, residents, or other interested parties.
• Perform office management including primary oversight of common space cleanliness, stocking, and organization.
• Manage corporate supplies including organization, inventory, timely ordering, and stocking of any supplies that may be needed. This includes stock supply in closets, kitchen and copy room.
• Assist with calendars, bank deposits, and other general office duties as needed.
• Perform office administrative activities involving mail/packages and errands as needed.
• Perform clerical work such as scanning and filing or drafting letters, memos, or other documents to assist other home office functions.
• Assist with leadership meetings, helping in any preparations that may be needed.
• Demonstrate an adaptive and flexible work style effective for working with varied senior-level leaders, on-site team members, and off-site team members that are geographically dispersed.
• Complete other projects, special assignments, other tasks, and duties as assigned. Projects may require research, gathering data, analysis, and reporting on results, working both independently and as part of a team.
• Maintain a high level of confidentiality with sensitive information, documents, etc.

Qualifications

• Must present a high degree of professionalism in both written and verbal communication.
• Must have professional and congenial personal presentation.
• Expertise in managing multiple concurrent tasks and meeting rigid deadlines.
• Must be flexible, adaptable, and thrive in a fast-paced, changing environment.
• Efficient with MS Office (Excel, PowerPoint, Word, Outlook, Teams).
• Strong problem-solving skills and reasoning to solve administrative issues.
• Excellent attention to details and exceptional quality assurance skills.
• Must be self-motivated and able to work independently.
• Must be a team player able to foster collaborative relationships with other team members.
• Must be able to handle confidential material in a professional manner.
• Must be able to sit and stand for long periods of time.

Must be able to push/pull carts and move boxes weighing up to 45 pounds.

The Tradition Senior Living is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other legally protected characteristic. All qualified applicants will receive consideration for employment without regard to these factors. We believe that diversity and inclusion among our employees are critical to our success as a company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.