Administrative Assistant

We are currently seeking a full-time Administrative Assistant. The ideal candidate provides vital support to the office’s daily operations by handling clerical tasks, assisting agents, and maintaining a professional, welcoming environment for clients and visitors. This role makes sure that the office runs smoothly and supplies are well-organized. This position requires some travel to different offices in CT as needed.

Key Responsibilities:

Office Support & Organization

• Create Moxi Books for agents.
• Create, print, and prepare brochures and other marketing materials to support property listings and open houses.
• Keep the office stocked with supplies, including paper, folders, and other essentials.
• Make folders for agent appointments, ensuring all required documents are included.
• Manage open house sign tracking, ensuring signs are clean, functional, and available for agent use.
• Set up Wednesday Trainings

Reception & Communication

• Answer phones promptly and professionally, directing the calls appropriately.
• Greet visitors warmly, offering assistance and connecting them with the appropriate team member.
• Maintain a tidy, welcoming reception area for clients, visitors, and agents.
• Book conference rooms
• Assist agents with office related tasks such as printing, checks, and office supplies.

Administrative & Financial Tasks

• Process and record check deposits accurately in compliance with company procedures.
• Provide general assistance to agents and office staff as needed.
• Handle office upkeep such as monitoring trash disposal and maintaining organized workspaces.

Job Qualifications:

• Ability to handle multiple tasks simultaneously
• Strong verbal and written communication abilities to effectively interact with vendors and colleagues
• Organizational proficiency to maintain precise records and swiftly locate critical information
• Effective time management skills for prioritizing and completing a diverse range of tasks daily
• Patience and attentive listening skills to appropriately respond and engage positively with dissatisfied customers
• Work well in a fast-paced environment
• Have strong attention to detail and communication skills
• Proficient in Microsoft operating system and Microsoft Office products including Word, Outlook, Excel, and PowerPoint
• Proficient with Adobe
• Ability to learn new technology quickly
• Salesforce knowledge is a plus

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds at times

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person