Temporary Administrative Assistant

This position is responsible for providing office support functions to various City of Wasilla departments on a Non-Regular, as-needed basis. The responsibilities listed below are illustrative of the various types of duties that may be performed with or without reasonable accommodation.

Responsibilities

• Handle incoming phone calls, and direct to appropriate staff or departments.
• Receive and direct visitors to the appropriate person or office.
• Prepare a variety of highly confidential and/or specialized reports and maintain strict confidentiality of extremely sensitive data, records, files, and conversations.
• Provide general office support, schedule appointments on calendar, compose and reply to emails.
• Handle meeting preparation, filing, faxing, and scanning.
• Perform other job-related duties as assigned.

Qualifications

• High school diploma, GED or equivalent required.
• One year office experience working in a professional or public office.

Knowledge, Skills, and Abilities

• High level of interpersonal skills to handle sensitive and confidential situations with demonstrated poise, tact and diplomacy.
• Demonstrated continual attention to detail in composing, typing and proofing materials, prioritizing competing tasks and demands and meeting deadlines.
• Ability to interact and communicate with individuals at all levels of the organization.
• Ability to work independently and with minimal supervision.
• Ability to deal with the public in a courteous, professional manner and to work with constant interruptions.
• Ability to communicate effectively orally, on the telephone and in writing. Must be able to quickly and accurately assess the importance of phone calls, emails, or documents and take appropriate action to involve the appropriate people.
• Ability to effectively operate equipment including, but not limited to, computer hardware and software, copy machines, telephones, typewriters, and calculators. Knowledge of MS Office software, to include Word, Excel, and Outlook.
• Ability to effectively read printed documents and forms.

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