Dental Office Manager

Aesthetic Restorative Dentistry of La Jolla is looking for an experienced Dental Office Manager to help lead the daily operations of our growing, patient-centered dental practice. We are looking to hire for this position immediately.

We are a modern restorative practice with a strong focus on comprehensive care, technology, patient experience, and thoughtful communication. We are looking for someone who enjoys creating organization, supporting a team, and helping patients feel confident and cared for throughout their treatment journey.

About the Role

The Dental Office Manager plays a key role in keeping the practice running smoothly. This position includes oversight of front office systems, scheduling, patient communication, insurance coordination, financial arrangements, collections, and team support.

The ideal candidate is organized, professional, confident with dental systems, and comfortable helping both patients and team members navigate the day with clarity and kindness.

Responsibilities

• Oversee daily front office operations and support smooth patient flow
• Manage scheduling, confirmations, cancellations, and follow-up systems
• Support treatment coordination and patient financial conversations
• Monitor collections, accounts receivable, insurance aging, and outstanding claims
• Assist with PPO insurance workflows, including claims, EOBs, adjustments, and patient balances
• Help maintain strong communication between the clinical and administrative teams
• Support team organization, accountability, and office systems
• Provide excellent customer service in person, over the phone, and through digital communication
• Help identify workflow improvements and support consistent implementation
• Coordinate with vendors and practice partners as needed
• Contribute to a positive, professional, and patient-focused office culture

Required Experience

• Dental office management or strong dental front office leadership experience
• Proficiency with Dentrix
• Experience with PPO insurance, claims, EOBs, billing, and collections
• Strong understanding of dental scheduling, production, AR, and patient account management
• Excellent communication and customer service skills
• Ability to lead, support, and organize a team
• Strong attention to detail and follow-through
• Professional, calm, and solutions-focused approach

Preferred Experience

Experience with any of the following is a plus:

• Dental Intelligence
• Weave
• CEREC
• iTero
• Invisalign
• Oral surgery coordination
• Restorative, cosmetic, implant, or comprehensive dentistry
• Spear training or familiarity with comprehensive treatment planning

Who We’re Looking For

We are looking for someone who is warm, capable, and dependable. The right person will be comfortable balancing patient care, business systems, team communication, and the details that keep a dental practice healthy.

This role is a good fit for someone who enjoys being part of a collaborative team, takes pride in creating a polished patient experience, and understands the importance of both relationships and results.

Compensation

Pay is DOE and will be based on experience, skill set, and leadership background.

To Apply

Please submit your resume and a brief introduction sharing your dental office experience, software experience, and what you are looking for in your next role.

Job Types: Full-time, Contract

Pay: $35.00 - $40.00 per hour

Benefits:

• 401(k)
• Health insurance

People with a criminal record are encouraged to apply

Work Location: In person