Administrative Assistant- HR

This position provides administrative support and facilitates efficient operations for the assigned department by performing a variety of clerical and administrative tasks.

• This position has a requirement to be in office 3x per week.

Estimated Hiring Range

$25.92 - $31.68

Bonus Target

Bonus - SIP Target, 5% Annual

Current CareOregon Employees: Please use the internal Workday site to submit an application for this job.

Essential Responsibilities

• The following are common responsibilities, which may vary by department:
• Draft, produce, and complete a variety of correspondence, including documents and emails.
• Enter, track, and report data using spreadsheet software; this may include simple charts or graphs.
• Compile, organize, and submit expense reports and invoices for payment.
• Answer calls and respond to inquiries, take messages, or route calls accordingly.
• Welcome and respond to in-person visitor questions.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule meetings and appointments as needed.
• Coordinate multi-stakeholder collaborative meetings including organizing speakers, material collation, space and catering needs, and travel arrangements for incoming staff as needed
• Prepare agendas and schedules for meetings.
• Create or update presentation materials as needed.
• Record and distribute minutes and/or other materials for meetings.
• Assist with travel arrangements.
• Organize and maintain files to assure timely retrieval of information as requested.
• Locate, assemble, edit and summarize material, information and data as requested.
• Maintain office supplies and coordinate maintenance of office equipment.
• Establish and maintain cooperative and productive working relationships with internal and external contacts.
• Propose and implement process improvements.
• Meet deadlines for completion of workload.
• Maintain agreed upon work schedule.
• Demonstrate cooperation and teamwork.
• Provide cross-training on specific job responsibilities.
• Meet identified business goals that contribute to departmental goals.

Organizational Responsibilities

• Perform work in alignment with the organization’s mission, vision and values.
• Support the organization’s commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
• Strive to meet annual business goals in support of the organization’s strategic goals.
• Adhere to the organization’s policies, procedures and other relevant compliance needs.
• Perform other duties as needed.

Required

Experience and/or Education

• Minimum 1 year experience in an administrative support role

Preferred

• Experience working with clinics, healthcare, or health insurance helpful
• Experience working in human resources preferred

Knowledge, Skills And Abilities Required

Knowledge

• Basic understanding of clerical procedures and systems such as recordkeeping and filing

Skills And Abilities

• Proficient in Microsoft Office Suite or related software; project management software may be helpful
• Strong verbal and written communication skills, including business writing skills
• Strong interpersonal and customer service skills
• Strong grammar, spelling and proofreading skills
• Excellent organizational and record keeping skills; strong attention to detail
• Ability to effectively manage multiple responsibilities with changing priorities
• Ability to use good judgment and take initiative
• Ability to work independently and collaboratively
• Ability to interact with a variety of internal and external customers
• Ability to build and maintain effective working relationships
• Ability to work effectively with diverse individuals and groups
• Ability to learn, focus, understand, and evaluate information and determine appropriate actions
• Ability to accept direction and feedback, as well as tolerate and manage stress
• Ability to see, read, hear, speak clearly, and perform repetitive finger and wrist movement for at least 6 hours/day
• Ability to lift, carry, push, pull and/or pinch small objects for at least 1-3 hours/day

Working Conditions

Work Environment(s): ☒ Indoor/Office ☐ Community ☐ Facilities/Security ☐ Outdoor Exposure

Member/Patient Facing: ☒ No ☐ Telephonic ☐ In Person

Hazards: May include, but not limited to, physical and ergonomic hazards.

Equipment: General office and computer equipment

Travel: May include occasional required or optional travel outside of the workplace; the employee’s personal vehicle, local transit or other means of transportation may be used.

Work Location: Office 3 days/week

We offer a strong Total Rewards Program. This includes competitive pay, bonus opportunity, and a comprehensive benefits package. Eligibility for bonuses and benefits is dependent …