Property Management Administrative Assistant

Job Summary

Walmart is seeking a highly organized and detail-oriented Property Management Administrative Assistant to support on-site property management operations. This role plays a critical part in ensuring the smooth day-to-day administration of facilities, vendor coordination, documentation, and internal communication. The ideal candidate will be proactive, professional, and capable of managing multiple administrative tasks in a fast-paced corporate environment while maintaining Walmarts high standards of efficiency and compliance.

Key Responsibilities

• Provide comprehensive administrative support to the on-site Property Management team.
• Manage and maintain property-related records, contracts, leases, invoices, and compliance documents.
• Coordinate with vendors, contractors, and service providers for maintenance, repairs, and inspections.
• Schedule meetings, site visits, and inspections; prepare agendas and meeting minutes when required.
• Process purchase orders, work orders, and service requests accurately and on time.
• Track budgets, expenses, and invoices; assist with basic financial reporting and reconciliation.
• Respond to internal and external inquiries related to property operations in a professional manner.
• Ensure compliance with company policies, safety standards, and regulatory requirements.
• Support audits, reporting, and special projects related to property and facilities management.

Required Skills and Qualifications

• Bachelors degree or diploma in Business Administration, Facilities Management, Real Estate, or a related field (preferred).
• Strong administrative and organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to communicate clearly and professionally, both written and verbal.
• Strong time-management skills with the ability to prioritize multiple tasks.
• Basic understanding of property management operations and documentation.
• High level of integrity and confidentiality when handling sensitive information.

Experience

• 1–3 years of experience in an administrative or assistant role, preferably within property management, facilities management, or corporate administration.
• Experience working in a large corporate or multi-site environment is an advantage.
• Exposure to vendor coordination, invoice processing, or contract administration is desirable.

Working Hours

• Full-time, on-site position.
• Standard business hours, typically Monday to Friday.
• Flexibility may be required to support site needs, inspections, or urgent property matters.

Knowledge, Skills, and Abilities

• Knowledge of basic property management processes and facility operations.
• Ability to work independently as well as collaboratively within a team.
• Strong problem-solving and decision-making skills.
• Ability to adapt quickly to changing priorities and business needs.
• Customer-focused mindset with a commitment to service excellence.
• Capability to handle pressure and meet deadlines consistently.

Benefits

• Competitive salary package.
• Health, life, and wellness benefits as per company policy.
• Paid time off and holiday benefits.
• Opportunities for professional development and internal career growth.
• A stable and inclusive work environment backed by a global organization.