Senior Administrative Assistant

Administrative Coordinator (Contract | On-Site – Honolulu, HI)

Bishop & Company is seeking an experienced Administrative Coordinator / Administrative Assistant for a W2 contract opportunity with a major Honolulu-based organization. This role is ideal for a highly organized professional who thrives in a fast-paced environment supporting leadership, operations, and procurement functions.

Position Overview

This role provides high-level administrative support, executive support, and office coordination to division leadership. The Administrative Coordinator will manage calendar scheduling, procurement processes, invoice processing, contract documentation, and a variety of operational functions while ensuring accuracy, efficiency, and confidentiality.

Key Responsibilities

• Provide administrative and executive support including calendar management and meeting coordination.
• Prepare and process purchase requisitions, procurement documents, and contracts.
• Account payable support, invoice processing, and payment tracking.
• Maintain office operations, including office management, supply ordering, and expense reconciliation.
• Document management, records management, and filing systems.
• IT equipment tracking and coordination.
• Handle confidential information, sensitive communications, and internal documentation (e.g., RFAs).
• Provide customer service and client support (in-person and virtual).
• Assist with project coordination, administrative projects, and cross‑functional support.

Required Qualifications

• Associate’s degree.
• 5+ years of administrative experience, office management experience, or equivalent.
• Familiarity with SharePoint, Smartsheet, and Adobe Acrobat.
• Proven ability to handle confidential and sensitive information.
• Strong organizational, multitasking, and time‑management skills.
• Ability to manage multiple priorities, deadlines, and competing tasks.
• Strong problem‑solving and analytical skills.
• Experience supporting procurement, finance, or operations teams.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• General business systems and database experience.

Preferred Qualifications

• Experience with Oracle Fusion Cloud Applications.
• Experience with Workday (HRIS, finance, or procurement systems).
• Strong technical aptitude and ability to quickly learn new software and systems.

What We’re Looking For

• Detail‑oriented, organized, and reliable professional.
• Strong communicator with excellent customer service and interpersonal skills.
• Self‑starter who can work independently and collaboratively.
• Adaptable team player who thrives in a fast‑paced environment.

Position Details

• Duration: Through February 2027.
• Schedule: Monday–Friday, 7:30 AM – 4:15 PM.
• Location: On‑site, Honolulu, HI.
• Pay: $25.00–$29.00 per hour.

Please forward resumes to Bishop & Company at 808‑839‑2200 or via email at recruiter@bishopco.net. The website is http://www.bishopco.net/. No relocation assistance is provided; in‑state applicants only. Must be available to interview immediately.

Equal Opportunity Employer – Disability and Veteran.