Bookkeeper/Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, highly organized, and possess a proactive attitude to handle a variety of tasks with enthusiasm. You will manage financial records, support daily office operations, and provide exceptional customer service to clients and team members alike. This paid position offers an exciting opportunity to develop your skills in a fast-paced environment while contributing to the overall success of our organization.

Responsibilities

• Maintain accurate financial records using bookkeeping software such as QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Manage multi-line phone systems, answer inquiries professionally, and direct calls appropriately
• Provide front desk support by greeting visitors, handling incoming calls, and managing appointment scheduling and calendar management
• Perform data entry tasks with precision, including filing digital and physical documents, proofreading correspondence, and updating records
• Support office management duties such as organizing supplies, maintaining filing systems, and overseeing general administrative functions
• Assist with customer service by responding to client questions via phone or email and providing support for customer inquiries
• Utilize productivity software like Microsoft Office and Google Workspace to prepare reports, memos, and presentations efficiently

Experience

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
• Prior experience in bookkeeping or accounting roles utilizing QuickBooks or similar software is highly desirable
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Strong typing skills with an emphasis on accuracy and speed for data entry tasks
• Bilingual abilities are preferred to effectively communicate with diverse clients and team members
• Demonstrated ability to manage multiple priorities efficiently while maintaining professionalism and excellent phone etiquette

Join us in a role where your organizational talents shine! We value proactive individuals who thrive on supporting daily operations while delivering outstanding customer service. This position offers an engaging environment where your skills will directly contribute to our success—apply today to become an integral part of our vibrant team!

Pay: $18.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person