GEAR UP Admin Support II

Position Announcement

Join Utah Valley University’s GEAR UP team and contribute to a mission that empowers students to achieve their educational goals and prepare for future success. As an Administrative Support II professional, you will play a key role in ensuring the smooth operation of programs that positively impact students, families, and schools. This position offers the opportunity to work in a collaborative environment where your organizational skills, attention to detail, and commitment to excellent service help support meaningful educational initiatives.

In this role, you will build valuable experience in office administration, student data management, records maintenance, and professional communication while working with a dedicated team of educators and support professionals. You will be entrusted with confidential information, coordinate important administrative processes, and serve as a reliable resource for stakeholders across the program. Ideal for individuals who enjoy organization, problem-solving, and making a difference behind the scenes, this position provides an opportunity to contribute to student success while developing skills that support long-term professional growth.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties, which include entering data using an automated system and routine correspondence.
• Supports the Assistant Director and Data Coordinator with the internal database.
• Maintains departmental files and records. Performs data collection and file audits.
• Assists other admins in receiving and directing incoming calls and visitors, including vendors and UVU employees.
• Responds to general inquiries regarding office operations.
• General office duties, including coordinating with Admin III regarding maintenance of the office, ie, facilities and equipment repair requests
• Performs other job-related duties as assigned

Qualifications / Licenses / Certifications

• Graduation from an accredited institution with an associate's degree and one year of experience; OR any combination of education and experience related to the summary of duties totaling three years.
• Valid driver's license and ability to drive a state car, when needed.

Knowledge / Skills / Abilities

Knowledge

• Knowledge and experience working in an education or office environment.
• Knowledge of the use of Microsoft Office applications.
• Knowledge of office methods, techniques, practices, and procedures.

Skills

• Skills in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, texting platforms, and Microsoft Office.

Abilities

• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to follow verbal and written procedures and instructions.
• Ability to communicate effectively, orally and in writing.
• Ability to meet and work with people of various backgrounds.
• Ability to coordinate and assist in the preparation and monitoring of departmental office procedures.
• Ability to drive a state car when needed, with a valid driver’s license.
• Flexibility to perform other duties as assigned.

EEO Statement:

UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.