Operations Associate at Hillel at the University of Vermont

Operations Associate

Hillel at the University of Vermont

Role Overview

Hillel at the University of Vermont is seeking an organized, team-oriented, and student-centered person to serve as our Operations Associate. This key professional will provide support to the engagement team and executive director and be responsible for the organization’s daily operations. The Operations Associate works in person in an open office environment at the Burack Hillel Center on the University of Vermont campus. They will connect with students, staff, alumni, parents, family friends of UVM providing support with an eye for excellence in organizational planning and follow-through.

This is a full-time, in-person position. Typical hours are Monday–Friday, 9:00 AM–5:00 PM, with occasional evenings or weekends (about 1–2 per month). Coverage for major Jewish holidays—especially Rosh Hashanah, Yom Kippur, and Passover—is required for program support.

What You’ll Do

Financial Systems and Purchasin g: Your eye for detail will help us oversee purchasing, manage the credit card, engage systems for ensuring proper tracking of expenses, and work closely with our bookkeeper to process reimbursements and invoices.

Catering : Food is the means to engage students in a meaningful Jewish experience. You will connect with the Kosher cafeteria in Simpson Hall, contract external staff for events, manage when food is cooked in the Hillel kitchen, and ensure seamless delivery of student program services in a vibrant atmosphere. This position will be the primary point of contact for large events like High Holidays, Passover, and more.

Organization and Systems : You will be responsible for engaging in regular communication with staff to ensure proper planning, execution, and follow-up. You will be familiar with Google Drive, Microsoft Office, and Quickbooks or able to receive training on new software.

Facility : You will connect with UVM Facilities and Residence Life to provide a welcoming environment and manage the Hillel office, shared spaces, and kitchen. You can provide occasional operational support at student programs, including Shabbat and holiday gatherings on evenings and/or weekends. Comfortable with hands-on work (tidying rooms, moving furniture, basic upkeep).

Administrative Support : You’ll provide administrative support as needed to the staff team where applicable. Responsibilities may include assisting with expense reports, managing payroll functions, connecting with Human Resources to ensure legal compliance, communicating clear expectations to staff, assisting with onboarding and offboarding employees, booking travel, organizing meetings, and inputting data into our database.

Qualifications

We welcome and encourage applicants from a wide range of backgrounds to apply.

Bachelor’s degree required

Experience in general operations and/or building management preferred

Some experience multitasking in an open office environment

Experience mentoring and/or formally managing others preferred

Ideally some experience with Hillel/Jewish life but not necessary

What You’ll Bring to the Job

Outstanding organizational and time management skills, including the capacity to juggle competing priorities and deadlines

Agility to address changing needs of students in real time

Comfortable and able to engage with students from a wide range of backgrounds and beliefs and adhere to UVM’s Code of Conduct and Our Common Ground values

Ability to learn new procedures and systems

Strong drive and willingness to take initiative to complete each task to a high standard

Being part of a staff culture that values transparency, collaboration, respect and creativity

Knowledge of essential computer software programs, including Google Drive

Excellent verbal and written communication skills

Impeccable discretion and appreciation of confidentiality and trust

Driver’s license and independent transportation

What You’ll Receive

The salary range for this role is $50,000-$54,000

Includes health, dental and vision benefits

After completing your second year in the role, UVM Hillel automatically contributes 5% to your retirement plan

Generous vacation and medical time

Access to professional development opportunities to support your growth via Hillel International and external resources

Open workspace in a hospitable and comfortable building with a talented team of professionals who enjoy their work

About Hillel at the University of Vermont

Hillel at UVM was the recipient of Hillel International’s Great Place to Work Award in 2021 for our commitment to our staff’s wellbeing. As an organization we seek to support our employees in living their best lives so they can be their best selves for our students. Because of Hillel, UVM has risen to become one of the “top 20 public schools Jews choose” according to the 2022 Jewish College Guide. The lessons learned through the pandemic and applied today through innovative, academically aligned programming hav…