Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Location: City of Syracuse

Administrator Job Duties

• Answers the telephone and provides exceptional customer service to internal and external customers
• Drafts reports and correspondence
• Orders supplies and equipment; maintains service contracts on office equipment
• Attends meetings and takes meeting notes
• Liaises with internal and external units to carry out job tasks
• Assists managers and supervisors in developing policies and procedures
• Provides front desk coverage as needed for backup
• Ensures travel authorizations, accommodations, and conference registrations for employees
• Audits/processes travel expense claims
• Handles mileage reimbursement requests for supervision travel
• Performs tracking and distributes monthly travel reports
• Maintains accounts payable and accounts receivable records
• Solves problems associated with vendors regarding shipments, billing, and statements
• Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors
• Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills
• Handles administrative tasks for faculty searches and staff recruiting
• Oversees department hiring procedures
• Handles event planning for meetings, professional development, and other department initiatives
• Performs other related duties as assigned

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