Specialist, Total Rewards

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Position Summary

We are looking for a detail-oriented and highly organized professional to support payroll, benefits, domestic mobility, insider tracking, and share plan administration. This role is responsible for improving data accuracy across multiple systems, documenting and standardizing processes, supporting a vendor implementation, and helping ensure smooth day-to-day administration of key employee programs.

This is a hands-on role for someone who is comfortable working across systems, identifying problems, cleaning up data, and building more consistent and reliable processes. The ideal candidate is strong in operations, enjoys solving problems, and can balance ongoing administration with project-based work.

Key Responsibilities

Payroll and Benefits Administration

Support payroll and benefits administration activities with a strong focus on process consistency and documentation

Partner with internal teams to identify and resolve issues that may impact payroll or benefit administration

Assist with employee data audits and validation across various systems such as the NQDC and share plan

Help reduce downstream errors by identifying the root cause of data issues and resolving inconsistencies

Data Cleanup and Validation

Perform significant data cleanup and validation across multiple systems

Review employee data for completeness, accuracy, and alignment between systems

Identify discrepancies, investigate causes, and coordinate corrections with the appropriate teams or vendors

Establish and maintain data validation practices to improve ongoing quality and reduce manual rework

Process Documentation and Standardization

Document current processes for payroll, benefits, domestic mobility, and related administration

Create standard operating procedures, job aids, and process maps

Recommend and implement more consistent, efficient, and scalable ways of working

Support efforts to standardize processes and improve internal controls

Domestic Mobility and Policy Benchmarking

Support domestic relocation and mobility administration

Benchmark domestic relocation policies and practices against the market

Review domestic mobility practices for alignment with global mobility policies and internal philosophy

Help identify opportunities to improve consistency, employee experience, and administrative efficiency

Vendor Implementation

Support the implementation of a new vendor for HSA, FSA, and LSA programs

Assist with planning, testing, data review, file validation, and transition activities

Partner with internal stakeholders and external vendors to support a smooth implementation

Help document new processes and support readiness for ongoing administration after go-live

Share Plan and Insider Administration Support

Assist with administration of the employee share plan and insider tracking

Support employee transactions, record accuracy, reporting, and coordination with internal and external partners

Help ensure timely and accurate processing and documentation related to share plan activity

Qualifications

Required

Experience supporting payroll, benefits, HR operations, or related employee administration

Strong attention to detail and ability to manage sensitive and confidential information

Experience working with data across multiple systems and identifying inconsistencies

Ability to perform data audits, validation, cleanup, and issue resolution

Experience documenting processes and creating clear standard procedures

Strong organizational skills with the ability to manage multiple priorities at the same time

Strong problem-solving skills and ability to work through operational issues with a practical approach

Strong Excel skills and comfort working with reports, files, and reconciliations

Clear written and verbal communication skills

Preferred

Experience working with HRIS, payroll, and benefit administration systems

Experience in process improvement, standardization, or operational project support

Ideal Candidate

The ideal candidate is someone who:

Notices when data does not match and wants to fix the source of the issue

Enjoys creating order, structure, and consistency

Can move comfortably between daily administration and project work

Communicates clearly and follows through

Works well across H…