Business Operations Associate

Business Operations Associate

Full-Time Position – Entry Level / In person

We are seeking an organized, detail-oriented professional to support our growing business through bookkeeping, service administration, and project coordination.

This role is ideal for someone who enjoys keeping projects moving, maintaining accurate financial records, communicating with customers, and ensuring that day-to-day operations run smoothly.

Responsibilities

Bookkeeping

Accounts payable and accounts receivable

• Invoice preparation and customer billing
• Payment tracking and collections follow-up
• Assist with month-end reporting
• Maintain accurate accounting records in QuickBooks (QBO)

Service Administration

• Customer communication and scheduling
• Work order and service ticket management
• Vendor and subcontractor coordination
• Document management and filing (Service Fusion)
• Preparation of reports, spreadsheets, and correspondence

Project Coordination

• Track project schedules and deadlines
• Coordinate materials, vendors, and field personnel
• Monitor project documentation and compliance requirements
• Assist management with project status updates
• Ensure projects stay organized from start to completion

Qualifications

• Strong administrative and organizational skills
• 1-3 years of bookkeeping experience with QuickBooks (QBO preferred)
• Proficiency in Microsoft Office, especially Excel
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Strong attention to detail and problem-solving abilities

The ideal candidate is:

• Highly organized
• Dependable and self-directed
• Comfortable working with numbers and financial records
• Able to coordinate multiple projects simultaneously
• Proactive in identifying and solving problems

Compensation

$22-25/hr. based on experience, plus paid time off. Benefits being added as we grow!

Pay: $22.00 - $25.00 per hour

Benefits:

• Paid time off

Application Question(s):

• Please describe a project where you handled bookkeeping, customer communication, and coordination responsibilities simultaneously. What systems did you use to stay organized?

Work Location: In person