Office Manager/Bookkeeper

Office Manager / Bookkeeper

Job Summary

We are seeking a highly organized and dependable Office Manager / Bookkeeper to oversee daily administrative operations and financial activities in a fast-paced, small business environment. This role is ideal for a self-starter who enjoys wearing multiple hats, improving processes, and contributing to a collaborative team. The position requires strong bookkeeping skills, attention to detail, and the ability to manage office functions efficiently while maintaining a high level of customer service.

Key Responsibilities

Office Management & Administration

• Manage day-to-day office operations, ensuring an organized and efficient work environment
• Maintain office systems, files, and records in a structured and accessible manner
• Answer phones, manage correspondence, and coordinate internal and external communications
• Schedule appointments, manage calendars, and coordinate meetings (including agendas and minutes)
• Support leadership with administrative tasks and special projects
• Order and maintain inventory of office supplies, materials, and equipment
• Identify and implement process improvements to enhance operational efficiency

Accounting & Bookkeeping

• Perform full-cycle bookkeeping using QuickBooks
• Manage accounts payable and accounts receivable processes
• Prepare and process payroll, including timesheet review and approvals
• Reconcile accounts, maintain general ledger entries, and track financial transactions
• Prepare bank deposits, verify receipts, and handle cash/check processing
• Assist with budgeting, financial reporting, and expense tracking
• Generate financial and operational reports as needed

Operations & Coordination

• Work closely with management and project teams to support business operations
• Assist with purchase orders, expense reports, and invoice processing
• Maintain compliance with company procedures and financial controls
• Visit job sites as needed to support operations and observe employee performance
• Build and maintain strong relationships with clients and team members

Qualifications

• Previous experience in Office Management and/or Bookkeeping required
• Construction industry experience required
• Proficiency with QuickBooks required
• Strong knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Solid understanding of basic accounting principles (AP/AR, payroll, reconciliations)
• Excellent organizational, multitasking, and time management skills
• Strong attention to detail and problem-solving ability
• Ability to work independently and take initiative in a small team environment
• Strong communication and interpersonal skills

Requirements

• Minimum of 2 years of bookkeeping experience
• Minimum of 2 years of office management experience
• Valid Florida driver’s license required

Work Environment & Physical Requirements

• Primarily office-based role with prolonged periods of sitting
• Occasional local travel to job sites may be required

What We Offer

• Opportunity to grow with a successful and expanding company
• Collaborative and supportive team environment
• Ability to make a direct impact on company operations
• Potential for growth from part-time to full-time employment

EOC

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law