Senior Executive Assistant

📍 Location: Downtown Miami, FL (On-site / Local Applicants Only)

🕒 Schedule: Monday – Friday, 9:00 AM – 5:00 PM | Full-Time | High-Impact

About the Role

We are seeking exceptional support for our CEO, Mina Elias, a high-performing individual, who owns many businesses across multiple industries. The ideal candidate will be his right-hand supporting him in all aspects of his life, including business, personal and travel among other responsibilities, and will support both him and his wife.

This is a strong execution and management role, where you will be working with over 90 employees across multiple organizations he owns, handling many different tasks. It is a very dynamic role with incredibly high impact, as you will be helping drive these businesses forward with Mina and improving his life.

If you are a high-ownership operator who thrives in solving problems and facing challenges in a fast-paced environment, you will love this role.

Key Responsibilities

Executive & Business Support

Calendar & Workflow: Manage complex calendars, appointments, and high-level business logistics to maximize productivity.

Communication & Triage: Conduct inbox triage and handle sensitive communications with precision.

Deal Execution: Handle the sales pipeline and deal execution using HubSpot, PandaDoc, and Docusign.

Operational Filter: Track requests from internal teams, ensure Mina reviews key items, and coordinate cross-functional meetings with rigorous follow-ups.

Project Management: Lead special projects from ideation to execution, ensuring business entities stay on track.

Travel & Logistics Management

Complex Planning: Plan and book high-end, luxury international travel itineraries across multiple time zones.

Optimization: Use loyalty programs, concierge bookings, and detailed agendas to optimize every trip.

Retreats & Experiences: Manage multi-week personal trips, retreats, and unique travel experiences with prepared contingency plans.

Documentation: Prepare detailed travel planning documents, logistics trackers, and international travel requirements.

Personal Operations & Household Management

Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules.

Financials: Manage personal financial transactions and vendor relationships.

Lifestyle Coordination: Organize wellness appointments, dining, events, social plans, and grocery/household requests.

Partner Liaison: Work closely with Mina’s partner to ensure all personal priorities are addressed seamlessly.

Systems & Innovation

Efficiency Tools: Introduce and refine systems using ClickUp, Slack, and AI tools to increase visibility.

Documentation: Build and maintain operational trackers, SOPs, and recurring process documentation.

Continuous Improvement

This role is continuously evolving and different things will be required from time to time and over time. The main goal is to buy back Mina’s time.