Law Office Receptionist

Job Summary

We are seeking an energetic and detail-oriented Law Office Receptionist to be the welcoming face of our legal practice. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to clients and visitors. Your organizational skills and professional demeanor will ensure smooth daily operations, support office management tasks, and contribute to a positive client experience. This position offers an exciting opportunity to be an integral part of a dynamic legal team while utilizing your clerical, administrative, and office management expertise.

Duties

• Greet clients, visitors, and staff warmly, creating a professional and friendly first impression
• Answer and direct all incoming calls using multi-line phone systems with excellent phone etiquette
• Provide customer support by addressing client inquiries promptly and professionally
• Manage appointment scheduling, calendar management, and coordinate meetings for attorneys and staff
• Support office management tasks such as supply inventory and document organization
• Assist with basic payment entry and invoicing.
• Assist with clerical duties including photocopying, scanning, and maintaining organized filing systems

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel), and general computer skills
• Prior experience in a legal or medical receptionist role is highly desirable
• Strong communication skills with professional phone etiquette
• Familiarity with multi-line phone systems, calendar management tools, and office management software
• Ability to handle confidential information discreetly with high integrity
• Demonstrated ability to multitask efficiently in a fast-paced environment with excellent time management skills
• Clerical experience including proofreading, filing, data entry, and document organization

Join our team as a Law Office Receptionist where your enthusiasm for helping others meets your passion for organization! Be part of a supportive team dedicated to delivering outstanding service while developing your career in the legal field in a friendly supportive environment.

Pay: $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Application Question(s):

• How many years of receptionist or front desk experience do you have?
• Are you proficient in Microsoft Outlook, Word, and Excel?
• Have you regularly answered a multi-line phone system?
• What is your approximate typing speed in words per minute?

Ability to Commute:

• Madison, WI 53717 (Preferred)

Work Location: In person