Executive Administrative Assistant- Adult Day Care

Job Summary

Pay: $20.00 - $25.00 per hour

Job description:

Job Title: Full-Time Executive Administrative Assistant

Location: Northeast Philadelphia Adult Day Care Center

Compensation: $20.00 – $25.00 per hour

Schedule: Monday to Friday, 40 hours per week

About Us

Join our dedicated team at a well-established Adult Day Care Center in Northeast Philadelphia, where we’re committed to enhancing the lives of our participants and their families. We are seeking an organized, tech-savvy Administrative Assistant to help ensure smooth daily operations and excellent service delivery.

Key Responsibilities

• Administrative Support: Manage daily operations, maintain client schedules, and handle essential documentation.
• Excel Expertise: Use advanced Excel functions (e.g., VLOOKUP, pivot tables) for database management, reporting, and data analysis.
• Client Records Management: Maintain and update participant records using adult day care software.
• Transportation Coordination: Communicate with transportation brokers (e.g., MTM) to schedule and coordinate transport services.
• Client Interaction: Provide professional, courteous communication with clients and families, addressing inquiries and concerns.
• Multitasking & Organization: Prioritize and manage multiple tasks efficiently to support overall center operations.
• Problem Solving: Proactively identify and resolve issues to maintain a high level of service excellence.

Qualifications

• Experience: Minimum of 1 year in an administrative or similar role, preferably in healthcare or adult day services.
• Excel Proficiency: Strong working knowledge of Excel, including VLOOKUP, pivot tables, and basic formulas.
• Software Skills: Familiarity with adult day care software and MTM systems is a plus.
• Interpersonal Skills: Excellent communication, organization, and time-management skills.
• Adaptability: Ability to work well in a fast-paced, client-focused environment.
• Language: RUSSIAN is a PLUS

Why Join Us?

This is an opportunity to make a meaningful impact in a collaborative, mission-driven setting. If you’re detail-oriented, empathetic, and ready to apply your administrative skills in a supportive healthcare environment, we would love to hear from you!

Job Type: Full-time

Language:

• Russian (A PLUS)

Work Location: In person

Pay: $20.00 - $25.00 per hour

Benefits:

• Paid time off

Application Question(s):

• Are you willing to take a test for Excel competency

Experience:

• Executive administrative support: 1 year (Required)

Language:

• Russian (Preferred)

Work Location: In person