General Affairs Administrative Assistant

The Administrative Assistant plays a key role in supporting the daily operations of the General Affairs department . This position requires a high level of professionalism and discretion in handling confidential and sensitive matters. The ideal candidate is detail-oriented, adept at multitasking, and fluent in both Japanese and English.

Responsibilities

• Manage incoming and outgoing U.S. mail; maintain postage equipment and supplies.
• Coordinate courier services (FedEx, UPS, international couriers); prepare documentation and maintain tracking logs.
• Monitor lobby access and assist visitors.
• Create purchase orders and process invoices for departmental expenses and vendor services.
• Submit bi-monthly departmental expense reports and business travel reports via Concur.
• Maintain breakroom inventory and cleanliness, including coffee equipment.
• Manage office supplies, janitorial items, and PPE inventory.
• Prepare PPE for plant visitors.
• Answer and direct incoming calls; provide company and staff information as needed.
• Assist with departmental projects and administrative tasks as directed.

Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Customer service mindset with a professional and composed demeanor.
• Ability to work independently and collaboratively.
• High attention to detail and follow-through.
• Discretion in handling confidential information.

Qualifications

Required :

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Understanding of office administration procedures, including document management, order processing, and basic accounting.

Preferred

• Bachelor’s degree in related field
• 1-3 years of administrative experience

Pay Range

USD $22.50 - USD $28.50 /Hr.