Executive Assistant - Washington Navy Yard

Position Description & Qualifications

If you seek a rewarding, high profile and challenging position supporting projects for the US Navy- Serco has a wonderful opportunity for you! This position will be on a dynamic team, supporting Team Submarine. Bring your expertise and collaborative skills to make an impact towards our military defense and safety of our sailors.

As the Executive Assistant/Office Manager (EA/OM), you will provide programmatic support to one of our Team Submarine customers to support an active contract with the U.S. Navy in the Washington, DC area. As the EA/OM, you will be on a dynamic team providing technical and programmatic support to the VIRGINIA Class Submarine Program Office (PMS450) and the U.S. Navy’s Team Submarine Program Offices at the Washington Navy Yard in Washington, DC! You will be entrusted to exercise discretion and independent judgement daily when presented with numerous and at times conflicting options while leading the execution of front office related matters to include oversight of calendars; contact management/screening; travel optimization/budget; correspondence review and editing; tracking/directing the completion of action items; assessing/developing policy; and a host of other functions that can have a significant impact on the success of the office, director, and their subordinates in their ability to execute their duties in a very fast paced and dynamic environment as they oversee hundreds of people operating remotely across the US. If your desire is to make a difference in the construction and sustainment of the US Navy Submarine force, this position is ideal. Bring your expertise and collaborative skills to make an impact on our military defense and safety of our sailors.

Serco supports the US Navy as a prime for their Team Submarine SHAPM contract supporting the acquisition of submarines.

PMS450 is the acquisition program office for the New Construction of Attack Submarines and for identifying, assembling, managing, directing, and coordinating the resources required for the R&D, design, construction, Test and Evaluation (T&E), Live Fire Test and Evaluation (LFT&E), and Fleet introduction of the U.S. Navy’s newest class of nuclear attack submarines.

PMS450 is responsible for developing and deploying a more affordable, nuclear-powered attack submarine with multi-mission capability and enhanced capabilities for performance in littoral areas. VIRGINIA Class submarines support five of the six Navy core maritime capabilities: Deterrence, Maritime Security, Sea Control, Forward Presence, and Power Projection.

In this role, you will:

• Provide executive support and leadership in various capacities that will be essential to success of the office.
• Support the Program Manager (PM) and Deputy Program Manager (DPM) of one of the submarine program offices directly.
• Report to and provide counsel for a Navy executive/senior level manager O-6/GS-15.
• Oversee and manage the daily functional operation of a complex NAVSEA program organization.
• Lead and direct the work of others, including clerical, administrative, logistical support, and information technology personnel. You will apply a professionally accumulated body of knowledge to develop and oversee tasks and projects.
• Manage all matters and make quick decisions without prior approval within the front office and will interface with senior executives within the Department of Defense as well as Congressional Staffers.
• Facilitate development, implementation, and revision of work procedures and standards with key stakeholders across multiple organizations to improve efficiency and effectiveness of assigned operations.
• Execute work with minimal supervision by your principal.
• Ensure compliance of program office personnel with established program office standards.
• Organize and manage office operations and procedures, including scheduling, correspondence, filing, developing policy, and data entry to ensure efficient day-to-day operations.
• Prepare, proofread, and edit documents, presentations, and reports to support business processes and project objectives.
• Schedule and coordinate meetings, including preparing agendas, taking minutes, and tracking action items to ensure effective communication and follow-up.
• Arrange travel logistics and process travel expense reports, ensuring adherence to company policies and procedures.
• Act as a point of contact for internal and external communications, including handling inquiries, directing calls, and distributing correspondence.
• Provide administrative support to various projects, including maintaining project documentation, tracking progress, and assisting with project-related tasks as needed.
• Maintain accurate records and databases, ensuring data integrity and confidentiality, in compliance with company policies and government regulations.
• Manage office supplies inventory, ensuring the availability of necessary materials and placing orders as needed.…