Events Administrative Assistant

Position Summary

The Events Administrative Assistant supports the Community Events and Management teams by performing administrative duties, coordinating vendor communications, and assisting with entry-level event planning and execution. The ideal candidate is organized, detail-oriented, and friendly, with the ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment. Excellent customer service and problem-solving skills are essential. This position requires weekend availability to support community events.

Essential Job Functions

• Communicate with and track event vendors.
• Scout and recruit new vendors.
• Assist with sponsorship outreach and tracking.
• Respond to social media inquiries and messages.
• Assist with event setup, execution, and breakdown.
• Perform general office duties, including answering phones, printing, ordering office supplies, and maintaining an organized and professional office environment.
• Provide administrative support to the Events and Management teams as needed.

Minimum Qualifications

• High school diploma or equivalent required.
• One year of administrative or event coordination experience preferred.
• Valid California driver's license.
• Bilingual in English and Spanish (preferred).
• Ability to work independently while contributing effectively as part of a team.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to stand and walk for prolonged periods during events.
• Ability to lift and carry up to 30 pounds.
• Availability to work Mondays, Tuesdays, Fridays, Saturdays, and Sundays, including occasional evenings

Preferred Skills and Competencies

• Excellent organizational and time management skills.
• Strong interpersonal and customer service skills.
• Professional verbal and written communication skills.
• Strong proofreading and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Self-motivated with the ability to work independently with minimal supervision.
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, email marketing platforms, PayPal, and social media platforms.
• Experience with Adobe Photoshop or Canva is a plus.
• Interest in community events, hospitality, or event management is preferred.

Pay: $20.00 - $22.00 per hour

Work Location: In person