Executive Assistant/Personal Assistant to Mission-Driven Principal (Travel Required)

A private foundation in Washington, D.C. is seeking an eager and enthusiastic professional to provide high-end executive and personal support to its founding Principal with a white-glove touch. As the Executive Assistant/Personal Assistant, you will be responsible for managing calendars, travel, drafting correspondence, assisting with projects, and operating as a key gatekeeper for the principal. This Principal is bi-coastal, supporting intense initiatives across their programming and social justice groups and seeks an adaptable spirit, able to assist with light personal assistant duties. If you are highly organized, trustworthy, and seeking an opportunity to serve as a right hand to a busy professional in a dynamic environment, apply today for consideration!

Key Responsibilities:

• Manage the Principal’s calendar, appointments, and travel logistics, including coordinating activities across time zones.
• Serve as a liaison with other staff and external contacts, screening incoming requests, addressing inquiries, assessing priority, and directing to the appropriate contact.
• Draft and review correspondence, documents, meeting notes, and other written materials with impeccable attention to tone, clarity, and professionalism. Ensure that all files are organized and easily accessible.
• Maintain organization of files, documents, and household/foundation information, providing a single point of coordination across locations.
• Track and manage items, schedules, and logistics in alignment with the Principal’s standards and expectations.
• Prepare and submit expense reports.
• Collaborate with household, corporate, and external contacts while maintaining a calm, professional presence and strong interpersonal relationships.
• Assist with projects, errands, and personal assistant tasks as needed, ensuring seamless execution of priorities.

Why You’ll Love Working Here:

• Support a driven leader working at the intersection of social justice and international change, powered by diversity and a passion for positive impact.
• Employees enjoy competitive compensation and generous benefits which include health insurance, 401(k) matching, paid time off, and more.
• This opportunity is fully onsite in the Washington, D.C. office, which is accessible via public transportation. The office is pet-friendly, so comfortability around animals is essential!
• Flexibility to travel with the Principal to a secondary office location for the duration of a month over the summer is required.

What We’re Looking For:

• Blended professional foundation. You bring at least four years of EA/PA support experience working with principals or senior leaders. A bachelor's degree is preferred.
• Prepared. You anticipate needs, plan ahead, and keep projects moving forward with exceptional organization and time management.
• Writing wiz. You have a knack for writing and demonstrate professionalism through all communication.
• Team oriented and solution oriented. You thrive as a member of a team in a fast-paced environment, and are resourceful, independently working to address conflicts as they arise.
• Technologically confident. You bring advanced Microsoft Office skills and quickly become proficient with new software and digital tools.
• Interpersonal savvy. You navigate high expectations with confidence, build strong relationships across diverse teams, and communicate with diplomacy and professionalism.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Pay: $80,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person