Senior Office Coordinator (Part Time)

Location: 100% onsite in San Francisco within the Presidio

Work Schedule: Tu, W, Th 8:30 am - 2 pm

Compensation: $28-$32/hr

Duration: 6 month contract

About the Role

We are seeking a highly organized, service‑oriented Part-Time Senior Office Coordinator to support our San Francisco workspace and executive team. This role is ideal for someone who thrives in a dynamic environment, enjoys creating order, and takes pride in delivering a polished and welcoming office experience. The position is expected to be on-site three days per week for approximately 3–5 hours per day.

Key Responsibilities

Executive and Administrative Support

• Manage executive document workflows, including printing, preparing, and mailing materials that require signatures.
• Coordinate notary and apostille services; being a notary is a strong plus.
• Provide light administrative support to the Workplace and Executive teams.

Front Office and Visitor Experience

• Serve as the professional and welcoming first point of contact for all visitors.
• Coordinate daily visitor schedules, office reservations, and access card distribution.
• Ensure spaces are prepared for scheduled guests and meetings and send daily visitor notifications.
• Maintain strong working knowledge of staff schedules, space availability, and building procedures.

Office Operations and Facilities

• Maintain a clean, organized, and guest‑ready office environment, including common areas, conference rooms, kitchens, and shared spaces.
• Lead decluttering and reorganization efforts to optimize workspace layouts and hot desk areas.
• Ensure hot desks are functional and meeting rooms are properly set up.
• Oversee kitchen upkeep, dishwashing cycles, inventory, and tidiness.
• Manage deliveries, shipping, receiving, and occasional post office runs.
• Serve as the primary liaison for vendors, building management, and service providers.
• Submit and track facilities tickets related to repairs, cleaning, equipment, lighting, and temperature.
• Maintain office supplies, equipment, snacks, beverages, and storage areas.
• Serve as emergency and floor monitor coordinator and complete required building trainings.
• Partner with the Head of Workspaces to document and improve office systems and processes.

Financial and Purchasing Support

• Assist in tracking office spending against budgets and identify variances or trends.
• Manage recurring orders for supplies, food, and services using approved vendors.
• Use basic budgeting knowledge to support responsible purchasing and planning.

Meetings, Events, and Culture

• Assist with planning and logistics for meetings and events, including room setup, catering, supplies, and A/V support.
• Manage conference room calendars and prevent scheduling conflicts.
• Coordinate weekly breakfast and lunch programs with vendors.
• Support office culture initiatives, social events, happy hours, and celebrations.
• Assist with leadership visits, client meetings, and company events.

Cross-Functional Support

• Support new hire onboarding, including desk setup, access, and first‑day readiness.
• Assist with offboarding, including badge collection, key retrieval, and access removal.
• Collaborate with HR on recruiting, onboarding, departures, and employee communications.
• Coordinate with IT on technology changes and provide basic troubleshooting as needed.
• Assist with marketing and business development materials as required.

General

• Manage mail, shipping, and receiving.
• Respond to employee and client requests with professionalism and discretion.
• Perform other duties as assigned.

Qualifications

• 2–5 years of experience in office coordination or administrative roles, ideally in professional services or technology.
• Ability to independently manage office operations while collaborating effectively across teams. Strong problem‑solving, analytical, and organizational skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite and standard workplace tools.
• Comfort working closely with executives and handling sensitive information.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefit offerings and eligibility are based on employment status and applicable plan terms.

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider a…