Senior Warehouse Coordinator

The Senior Warehouse Coordinator is responsible for coordinating and executing the day-to-day operations of the warehouse, including inventory management, equipment maintenance, fleet readiness, procurement, shipping and receiving, facility upkeep, and operational support. This position serves as the lead resource within the warehouse and provides operational guidance, training, and support to Warehouse Coordinators while ensuring compliance with company policies, safety standards, and operational expectations.

The Senior Warehouse Coordinator partners closely with the Regional Warehouse and Equipment Supervisors, Field Operations, Safety, and the Operations Service Center (OSC) to ensure equipment availability, inventory accuracy, operational efficiency, and a safe, organized work environment.

Responsibilities

Leadership Responsibilities

• Serve as the lead resource and subject matter expert for warehouse operations.
• Train, onboard, mentor, and support Warehouse Coordinators and new team members.
• Provide operational and equipment-related guidance, training, and support regarding inventory management, equipment maintenance, repairs, warehouse procedures, procurement processes, and safety practices.
• Assist the Regional Warehouse and Equipment Supervisors with workload planning, operational priorities, and special projects.
• Lead daily warehouse activities in the absence of the Regional Warehouse and Equipment Supervisors.
• Foster collaboration between warehouse personnel, Field Operations, Safety, Fleet, and the OSC.
• Support employee development through coaching, training, and knowledge sharing.
• Promote a culture of accountability, teamwork, safety, and continuous improvement.

Warehouse Operations

• Support daily warehouse operations to ensure efficient and effective execution of all warehouse functions.
• Maintain a safe, clean, organized, and productive warehouse environment.
• Conduct general facility maintenance and coordinate repairs as necessary.
• Ensure all warehouse materials, equipment, and supplies are properly stored and accounted for at the end of each shift.
• Participate in warehouse, fleet, safety, and operational meetings as required.
• Perform special projects and additional duties as assigned.

Inventory Management

• Maintain appropriate inventory levels of traffic control devices, PPE, fleet maintenance materials, tools, and warehouse supplies.
• Conduct inventory counts, cycle counts, and audits on required intervals.
• Review shipping and receiving documentation for accuracy and completeness.
• Organize, stage, and prepare equipment and materials for work orders and operational deployment.
• Maintain accurate inventory records and documentation.
• Assist with inventory process improvements and standardization initiatives.

Fleet and Equipment Management

• Perform and coordinate repairs, maintenance, and re-servicing of damaged equipment.
• Conduct preventative maintenance on vehicles, trailers, towable units, traffic control devices, and related equipment.
• Troubleshoot mechanical and operational issues and recommend appropriate corrective actions.
• Process fleet vehicle assignments, changeovers, and associated documentation.
• Ensure fleet assets and equipment meet company readiness and safety standards.
• Assist with driver, vehicle, and equipment safety programs.

Procurement and Vendor Management

• Create, manage, and follow up on purchase orders.
• Coordinate procurement activities to support operational requirements.
• Maintain productive relationships with local vendors and service providers.
• Monitor vendor responsiveness, service quality, and operational performance.
• Ensure purchasing activities comply with company policies and spending guidelines.

Documentation and Compliance

• Complete and maintain all documentation associated with inventory, maintenance, repairs, supplies, and equipment.
• Maintain organized electronic and physical records.
• Ensure compliance with company policies, procedures, work orders, purchasing requirements, and repair authorization processes.
• Escalate operational issues, equipment concerns, or compliance risks to the Regional Warehouse and Equipment Supervisors as appropriate

Qualifications

Required Skills and Abilities

• Strong leadership, mentoring, and training capabilities.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and manage competing deadlines.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and collaboratively within a team environment.
• Mechanical aptitude and troubleshooting skills.
• Knowledge of inventory control and warehouse management practices.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to positively influence others and drive operational excellence.
• Commitment to safety, quality, and contin…