Administrative Assistant (Part-Time)

Eliza Jane Events | Rochester, NY

Eliza Jane Events is a luxury wedding planning and event design company based in Rochester, NY. We are seeking a highly organized and detail-oriented Administrative Assistant to support our planning team and help create an exceptional experience for our clients.

This position is ideal for someone who enjoys organization, systems, and behind-the-scenes operations. The right candidate is proactive, dependable, professional, and able to manage multiple priorities with accuracy and attention to detail.

Position Details

• Part-Time
• Approximately 10 hours per week
• Two in-office days per week (approximately 5 hours per day)
• Rochester, NY
• Compensation: $22–25 per hour, based on experience

Responsibilities

• Manage and organize client files and planning documents
• Assist with email management and client communication
• Schedule meetings, venue visits, and planning appointments
• Prepare meeting notes and client recap emails
• Update timelines, planning documents, and internal systems
• Track vendor information, contracts, and payment deadlines
• Assist with client onboarding and proposal preparation
• Maintain company templates, databases, and organizational systems
• Support administrative marketing and social media tasks as needed
• Provide general administrative support to the planning team

Qualifications

• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail
• Ability to work independently and take initiative
• Professional and positive attitude
• Comfortable learning new software and systems
• Proficiency in Google Workspace (Docs, Sheets, Drive)
• Previous administrative, customer service, hospitality, or event experience preferred

Ideal Candidate

You are

• Highly organized and naturally detail-oriented
• A strong communicator
• Comfortable juggling multiple projects at once
• Reliable and accountable
• A problem solver who takes initiative
• Interested in the wedding and events industry

To Apply

Please submit your resume along with a brief introduction telling us about yourself and why you would be a great fit for Eliza Jane Events.

We are looking for someone who is excited to contribute to a growing company and help create exceptional client experiences through strong organization, communication, and attention to detail.

Pay: $22.00 - $25.00 per hour

Benefits

• Flexible schedule

Work Location: In person