Senior Administrative Assistant; Administrative Support Assistant III - Legal

Position: Senior Administrative Assistant (Administrative Support Assistant III) - Legal

Senior Administrative Assistant (Administrative Support Assistant III) - Legal

Capital One is looking for an exceptionally bright, multitasking, and self‑motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast‑paced tech‑savvy environment. You will partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities.

You will be the gatekeeper and extension of your executive leaders, frequently finding yourself at the center of everything that happens on the team.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all‑hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organization
• Participation in general administrative duties (copying), distributing mail, ad‑hoc projects, committees and/or group events
• Promote a fun and team‑oriented work environment

Basic Qualifications

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meetings
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full‑time annual salaries for this role are listed below, by location.

• McLean, VA: $80,900 – $92,300
• New York, NY: $88,200 – $100,700
• Riverwoods, IL: $73,500 – $83,900

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being. Eligibility varies based on full or part‑time status, exempt or non‑exempt status, and management level.

Capital One is an equal opportunity employer (EOE, including disability/veteran) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries.

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