Administrative & Logistics Coordinator

EVG Specialty Network is seeking a highly organized, detail-oriented Administrative Logistics Coordinator to support key initiatives across Talent Acquisition, Marketing, and Operations while providing on-site administrative support at Friendship Hospital for Animals in NW Washington, DC.

This is a dynamic, hands-on role ideal for someone who thrives on keeping projects moving, managing logistics, coordinating events, and ensuring exceptional experiences for candidates, employees, and hospital leadership. You'll play a critical role in improving operational efficiency across our growing network while supporting meaningful work that advances veterinary medicine.

What You'll Do

Recruiting Events Conference Logistics

Coordinate logistics for conferences, career fairs, recruiting events, and industry meetings

Prepare, pack, ship, track, and manage event materials and collateral

Maintain inventory of recruiting supplies and promotional items

Manage pre- and post-event logistics, including shipping, returns, and storage

Provide backup support for urgent or last-minute shipment needs

Assist with post-event outreach and lead management activities

Marketing Collateral Inventory Management

Oversee inventory of recruiting and marketing materials

Coordinate ordering, storage, and distribution of branded collateral and promotional products

Partner with Marketing to ensure materials remain current, on-brand, and aligned with company standards

Candidate Experience New Hire Gifting

Coordinate travel, scheduling, and on-site visit logistics for candidates as part of our white-glove recruiting experience

Manage travel arrangements and reimbursement processes

Coordinate welcome gifts and onboarding materials for veterinarians, hospital leaders, and home office team members

Oversee ordering, packaging, and delivery of recognition and welcome gifts

Employee Recognition Engagement

Track employee milestones, certifications, anniversaries, and achievements

Coordinate recognition gifts, cards, and communications

Partner with Marketing to support internal and external recognition initiatives

Cross-Functional Operations Support

Collaborate closely with Talent Acquisition, Marketing, Operations, and hospital leadership teams

Support operational compliance requirements, facility licensing, and regulatory submissions

Work alongside the Chief of Staff to prioritize projects and manage competing priorities

Ensure continuity and coverage for critical logistics functions across teams

On-Site Housing Management

Coordinate housing reservations and scheduling

Manage cleaning services, supply restocking, and maintenance requests

Partner with facilities and leadership teams to ensure accommodations remain guest-ready

Administrative Support for Hospital Leadership

Capture and distribute meeting minutes for weekly management meetings

Organize, maintain, and consolidate SOPs into a centralized policies and procedures manual

Support special projects and strategic initiatives as assigned

What We're Looking For

Qualifications

2+ years of experience in administrative, logistics, operations, project coordination, or similar roles

Exceptional organizational skills and strong attention to detail

Ability to manage multiple priorities and deadlines simultaneously

Experience coordinating events, shipments, inventory, or logistics preferred

Strong communication and collaboration skills with the ability to work across multiple teams

Proactive, resourceful, and solutions-oriented approach

Comfortable taking ownership of projects and driving them to completion

Why Join EVG Specialty Network?

This role was created to help our leaders focus on high-impact work while ensuring seamless execution of critical operational activities. You'll have the opportunity to:

Play a key role in supporting veterinary professionals and hospital operations

Help create exceptional candidate and employee experiences

Improve efficiency and consistency across recruiting, marketing, and operational initiatives

Work with a collaborative and mission-driven team

Make a meaningful impact across a growing specialty veterinary network

Schedule: Four days per week, on-site

If you're a highly organized professional who enjoys coordinating people, projects, and logistics while making a tangible impact, we'd love to hear from you.

US Pay Range

$55,000 $60,000 USD