Facilities Manager

Role and Responsibilities:

Support office and electronic lab operations in San Jose and other sites as necessary

Responsible for space planning and employee churn

Plans and forecasts the facilities budget and recommends facility repairs, maintenance, and improvements including capital investments

Assures that Opex and CapEx remain aligned with approved AOP targets

Responsible for developing PPT presentations for achieving approval from Renesas HQ for facilities projects and CapEx

Oversees and inspects small construction and installation projects

Responsible for the development of facility maintenance programs and drive continuous process improvement and best practices across the facilities organization

Provide supervision and guidance associated with SLA’s directly related to facilities contracts

Support, manage, coach, and lead facilities mechanics in San Jose, and other sites as necessary

Apply a programmatic approach to routine tasks, small projects, and other requests to delivery of services and increase customer satisfaction

Recommend, plan, and execute continuous service quality improvements

Conduct root cause analysis (RCA) for any in-house or 3rd party maintenance failures

For every direct report, build actionable and measurable career development plans, assist them with meaningful MBO goals that are meaningful and measurable, provide consistent feedback

Diagnose facilities related problems and provide direction and support in repairing the problems

Provide support to staff regarding design, installation, and equipment repairs to improve safety, reliability, maintainability, and operability of the facility

Monitor working environment with staff and contractors to assure the buildings and grounds are maintained to corporate and professional standards

Assist with construction design and equipment specifications for San Jose, and other sites as necessary

Ensure compliance with required local, state, and federal laws and regulations, ensure regulatory testing occurs as defined by laws

Assures proper documentation is maintained for all maintenance, service, and repairs

Manage and coordinate scheduling of 3rd party maintenance contracts

Ensure all 3rd party contracts follow company and MSA requirements

Lead and assist with receiving and dispatching of work requests to vendors, or other 3rd party service providers

Manage and coordinate work with 3rd party vendors, including tracking work order completion, vendor follow up, and reviewing invoices to ensure alignment with SOW

Respond to emergencies and after-hours issues as they arise

Effectively cooperate and interact with internal stakeholders

Liaison with contractors and service providers, managing relationships and ensuring service delivery meets business requirements. Conducting regular reviews to ensure service providers deliver & maintain good and competitive service standards.

Responsible for contract negotiations (in conjunction with legal and procurement) with external providers including preparing documents for services, obtaining quotes, and conduct RFP process, assessing costs for goods and services through bid analysis to ensure maximum value and quality of service.

Lead and support office planning, renovation, internal relocations, and space utilization

Maintain site floor plans including tracking and placement of HC within plans

Assure sites are kept neat or orderly by conducting regularly scheduled inspections and compliance by employees

Assure that conference and collaboration areas are reset daily

Manage 3rd party janitorial service provider to assure sites remain as intended

Support and work in conjunction with Environmental, Health, and Safety (EH&S) and Business Continuity Management/Plan (BCM, BCP)

Support Corporate Social Responsibility (CSR) activities

Support M&A activities and integration activities

Encourage TAGIE culture (Transparent, Agile, Global, Innovation Entrepreneurial) internally

Participates as an active member of the Emergency Response Team (ERT)

Key Performance Measures:

Performance to budget

Building functionality and appearance

Customer satisfaction

Communication proficiency

Compliance with corporate and regulatory agencies

Successful integration of M&A projects within budget and timeline

Demonstrate elements of Renesas “TAGIE” culture in all aspects of work – Transparency, Agility, Global, Innovation and Entrepreneurial

Knowledge, Skills, and Experience:

Shall possess a minimum of 10 years of recent experience in facilities management

Operational experience knowledge of building infrastructure, HVAC, Electrical, Plumbing, Utilities, and Maintenance

Familiarity with office and electronic lab environments, test floors, generators, UPS, ATS, chillers, etc.

Environmental health & safety knowledge and experience is a plus

Self-motivated individual who enjoys challenges

Must have excellent organizational skills, with accuracy & attention to detail

Discreet, sensitive, fle…