Office Administrative Assistant

Position Overview

The Office Assistant / Bookkeeping Assistant will assist with general office management, check writing, QuickBooks Online bookkeeping, vendor payments, document organization, and administrative support. The right candidate should be comfortable working with numbers, tracking documents, following processes, and communicating with internal team members, vendors, and management.

Key Responsibilities

• Prepare and process checks for vendor payments and company expenses
• Enter bills, payments, deposits, and basic transactions into QuickBooks Online
• Assist with bank account tracking, payment confirmations, and basic account reconciliation support
• Maintain organized digital and physical records for invoices, receipts, checks, bills, and vendor documents (OneDrive management)
• Support general office management, including filing, scanning, organizing paperwork, and maintaining office supplies
• Assist with accounts payable and basic accounts receivable tracking
• Communicate with vendors regarding payment status, invoices, missing documentation, or account questions
• Help maintain spreadsheets, trackers, and internal administrative logs
• Assist management with daily administrative tasks and special projects
• Follow company procedures for approvals, documentation, and financial controls
• Maintain confidentiality of company financial, employee, and operational information

Required Qualifications

• Prior office, administrative, bookkeeping, or accounting support experience preferred
• Experience with QuickBooks Online strongly preferred
• Basic understanding of accounts payable, check writing, vendor payments, and bookkeeping processes
• Strong attention to detail and accuracy
• Comfortable using Microsoft Excel, Google Sheets, Outlook, and basic office technology
• Ability to follow directions, stay organized, and complete assigned tasks timely
• Professional communication skills by phone, email, and in person
• Reliable attendance and punctuality
• Ability to manage confidential information responsibly

Preferred Qualifications

• Experience in trucking, logistics, transportation, or a small business office environment
• Experience handling vendor payments, fuel bills, insurance payments, factoring documents, or driver-related paperwork
• Familiarity with QuickBooks Online bank feeds, reconciliations, and expense categorization
• Bilingual English/Punjabi or English/Spanish is a plus, but not required

Ideal Candidate

The ideal candidate is someone who is organized, trustworthy, consistent, and willing to learn. This position requires someone who can take ownership of routine office and bookkeeping tasks, keep accurate records, communicate clearly, and help management stay on top of daily administrative and financial responsibilities.

Compensation

Pay will be based on experience and qualifications.

Pay: $17.00 - $20.00 per hour

Work Location: In person