Office Manager/Administrative Assistant

Job Summary

We are seeking an energetic and highly organized temporary Office Manager to join our dynamic team. This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of clerical and organizational tasks. This paid temporary position offers an exciting opportunity to contribute to a professional environment where efficiency and customer satisfaction are prioritized.

Duties

• Manage daily office operations, including overseeing front desk activities and maintaining a welcoming environment for visitors and staff
• Answer multi-line phone systems promptly with professional phone etiquette, directing calls efficiently and courteously
• Oversee ordering of office supplies, furniture of units, etc.
• Maintain organized filing systems, data entry, and record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks
• Provide exceptional customer service by assisting clients, answering inquiries, and supporting customer support initiatives
• Coordinate calendar management, appointment scheduling, and meeting arrangements for staff and executives
• Perform clerical tasks such as proofreading documents, managing correspondence, and handling mail distribution
• Support bookkeeping activities including invoicing, expense tracking, and basic financial recordkeeping

Experience

• Proven office management or administrative experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks
• Excellent organizational skills with the ability to multitask effectively and prioritize responsibilities
• Previous experience in customer service roles or as a receptionist
• Familiarity with multi-line phone systems, data entry, filing procedures, and calendar management tools
• Demonstrated ability to handle confidential information with discretion and professionalism

This role is perfect for someone passionate about supporting teams through excellent administrative practices while delivering outstanding customer support. We value proactive individuals eager to contribute their skills in a vibrant workplace.

Pay: $25.24 - $30.40 per hour

Work Location: In person