Executive Assistant to the CEO
Jobot · Denver, Colorado · Posted Jul 6, 2026 · $90,000 to $110,000 a year
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Job details:
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Salary: $90,000 - $110,000 per year
A bit about us:
Founded just over a decade ago and based in Denver, CO, we are a tech-forward business storage and logistics services firm that eliminates the headache of managing business storage at scale for multi-location enterprises. We pair our proprietary technology platform with a nationwide network of 17,000+ partner facilities and an experienced operations team to help Fortune 1000 customers in field service, healthcare, pharmaceutical, e-commerce, retail/CPG, and industrial sectors get their inventory closer to where they need it. We are a private equity–backed business in a high-growth phase, partnering with a private equity group to scale through acquisition, platform investment, and operational excellence.
Why join us?
Competitive Compensation: Up to $110,000 base salary (DOE) + Discretionary Bonus
401(k) Retirement Plan
Comprehensive Benefits: Medical, Dental, Vision, Life Insurance
Generous PTO & Paid Holidays
High-Growth, PE-Backed Environment: Portfolio company in a high-growth phase – scaling through acquisition, platform investment, and operational excellence
Direct Impact: Serve as the right hand to the CEO and a force multiplier for the entire Executive Leadership Team
Work-Life Balance: Standard Monday–Friday, 8:00 AM – 5:00 PM MST schedule with flexibility
Hybrid Schedule: In-office Tuesday/Wednesday/Thursday in our downtown Denver office
Job Details
Key Responsibilities and Duties
Own and actively manage the CEO's calendar — establishing a sustainable weekly rhythm, protecting focus blocks, resolving conflicts, and aligning time against highest-leverage priorities (customers, ELT, board/investors, recruiting, integration work)
Triage the CEO's inbox, surface time-sensitive items, draft responses, and within 90 days build the trust to draft correspondence in the CEO's voice for routine internal and external communications
Plan and book domestic and international travel for the CEO (flights, hotels, ground transportation, customer/site visits, conferences) and prepare detailed day-of-travel itineraries
Maintain expense reporting and reconciliation in Brex; resolve card issues, lockouts, and vendor payment escalations on the CEO's behalf
Provide travel-booking and team-event coordination support to the broader ELT (CTO, VP of Sales, Controller, and other CEO direct reports)
Build and maintain a forward-looking meeting calendar for the CEO including 1:1s, ELT staff meetings, board prep, customer reviews, and investor updates
Prepare agendas, gather pre-reads, and produce concise pre-meeting briefing notes; capture decisions and action items and track items through to closure
Run the CEO's daily approvals queue end-to-end — DocuSign/Adobe Sign workflows, MSA/SOW packets, NDAs, vendor agreements, board consents, and HR paperwork
Maintain organized records of executed agreements in SharePoint and ensure version control across legal, finance, and counterparty copies
Partner with the Senior HR Manager on executive and senior-hire onboarding (Sequoia One HRIS, Microsoft 365, HubSpot, Monday.com, Brex access)
Track CEO commitments and ELT priorities in MS Planner and maintain a clean, consistent SharePoint document organization standard for the CEO's office
Own day-to-day operations of the downtown Denver office — front-of-house experience, mail/shipping, conference room readiness, supply levels, and vendor stack (building maintenance, cleaning, IT/AV, F&B, swag, printing)
Partner with the Senior HR Manager to plan and execute company events — quarterly all-hands, leadership off-sites, holiday celebrations, customer-facing events; manage budgets, vendor contracts, and post-event recaps
Handle reasonable personal scheduling, travel, and errands on behalf of the CEO with discretion and good judgment
Qualifications Needed
Minimum 5+ years supporting a C-level executive, ideally a CEO or Founder, in a fast-paced, high-growth environment
Demonstrated experience in a private-equity–backed, M&A-active, or similarly complex business
Experience or strong background in calendar management, complex travel coordination, inbox triage, and drafting correspondence on behalf of a senior executive
Strong background in approvals/signature workflow management (DocuSign or Adobe Sign), expense management (Brex or similar), and contract/document organization
Mastery of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
Hands-on experience with project/CRM tools (Monday.com, HubSpot, or similar)
Fluency with Microsoft CoPilot and willingness to work with AI agents (Microsoft Cowork) daily as the experienced human in the loop
Proven ability to juggle competing priorities without dropping the ball, with outstanding…