Academic Operations Manager

Academic Operations Manager

2026 - 2027 School Year

Coney Island Preparatory Public Charter School

Brooklyn, New York

What is the Role?

As an Academic Operations Manager (AOM), your investment in student and teacher success is what drives your motivation. You’re able to partner with educators to clearly interpret academic data, you build systems for yourself and fellow staff, and you’re poised to tackle tech issues from Chromebooks to classroom projectors. Playing with data and numbers is fun and you understand the impact of data assessments and how it relates to scholar academic achievement. You’re consistently curious about how your work supports the classroom and it’s not uncommon for you to celebrate your successes while also identifying areas for improving in your approach.

The AOM will be hired by and report to the Director of Operations.

What You’ll Be Asked To Do

Data Management and Academic Support

Oversee creation and distribution of all student, parent and staff-facing academic reports

Collaborate with and create weekly analytical reports for Principals, Vice Principals, Deans of Students, the Director of Data and other staff around academic and behavioral data

Create ad hoc academic reports and/or data to support the Leadership Team

Support the academic program by analyzing curriculum purchasing needs and ordering as necessary

Coordinate the production and distribution of report cards and the facilitation of parent teacher conferences once a quarter

High Stakes Testings and Compliance

Help create testing schedules both for traditional and altered school days

Serve as the on-site testing coordinator for all high-stakes testing

Coordinate, administer and ensure compliance of all internal and external testing

Support with training staff on testing policies and procedures

Read and internalize administration manuals for all high stakes testing

Student and Staff Technology

Oversee all student information systems to ensure academic school data is current and accurate

Train and support all staff in using student information systems to make their work better and easier

Maintain student technology hardware and sign-out systems to ensure all staff have easy access to iPads, Chromebooks, etc. when needed

Maintain classroom and shared-space technology (projectors, copiers, etc.) to make teaching better and easier for all staff

Serve as the primary point of contact for staff and student technology support, maintenance, and troubleshooting

Operational Support

Serve as a secondary operational leader to the Director of Operations

Contribute to creating a welcome main office environment for families by providing top notch customer service

Respond urgently and in-the-moment to support academic programming and student needs

Help oversee and execute whole-school systems including arrival, lunch, dismissal, and transportation (specific duties will vary by campus)

Assist teammates in planning and executing all student and family events, including family conferences, field trips, high-stakes testing etc.

Support with all scholar health needs

Manage school calendars

Flexibility to work evenings and weekends as needed

Additional support at the request of the Director of Operations

What You’ll Need

Passion for education and a dedication to Coney Island Prep’s mission, beliefs, and values and its commitment to anti-racism

Steadfast belief that all students can achieve at the highest academic levels and deserve an opportunity to succeed in the college and career of their choice

Proven organizational, oral, and written communication skills; timeliness; accuracy; and consistent and regular communication; and ability to meet deadlines

The ability to iterate on a system or process and consistently examine ways to improve based on historical data

Self-reflective and open to frequent feedback, with the ambition and desire to grow and develop; desire to develop as a leader

A positive, solutions-oriented attitude and drive for excellence

Professional demeanor and interpersonal skills to foster relationships with vendors, staff, scholars and their families while demonstrating value towards diversity and inclusivity

Cultural competencies to work in low-income communities and a willingness to examine your beliefs and biases across lines of difference

Flexibility and open to being interrupted and getting back on task in a highly reactive role

Ability to prioritize appropriately, with a demonstrated ability to distinguish between the urgent and the important

Attention to detail

Eagerness to work collaboratively as part of a team

Ability to take on physical tasks such as moving boxes, packages, and rearranging furniture

Analytical skills for reporting on academic data to support school leaders in making programmatic decisions

At least 2 years of operational/analytic work experience; charter school experience a plus

Strong experience with Excel

Bachelor’s degree required

Spanish, Cant…