Executive Assistant at Food Bank of the Rockies Denver, CO

Executive Assistant job at Food Bank of the Rockies. Denver, CO. Position Title: Executive Assistant

Classification: Exempt

Reports To: President & Chief Executive Officer (CEO)

Location: Denver

Compensation: $77,500 - $82,500 Annually

Benefits: Medical, dental, and vision, a 401(k) retirement plan with a 4.5% company match plus potential additional matching based on tenure, PTO, paid sick leave, paid holidays, and a flexible schedule

As the food bank with the largest service area in the contiguous United States, Food Bank of the Rockies is passionate about ensuring every community member has the resources they need to thrive. Supporting our Colorado and Wyoming communities begins with passionate, mission-driven individuals.

The Executive Assistant at Food Bank of the Rockies provides high-level, strategic support to the CEO in a fast-paced, mission-driven environment. This role encompasses a wide range of responsibilities—from coordinating complex schedules and managing board relations to drafting executive communications and supporting strategic plan execution. The ideal candidate operates with a high degree of autonomy, exercising sound judgment, initiative, and discretion while serving as a trusted partner to the CEO.

Food Bank’s team is dedicated to creating an efficient food distribution network to eliminate hunger. Staff is committed to embodying the organizational values and mission in all activities.

If you are looking for a mission-focused organization where innovation and teamwork are encouraged and new ideas are valued, then this is an ideal position for you.

The mission of Food Bank of the Rockies is to ignite the power of community to nourish people facing hunger. We provide food and necessities to people in need through signature programs and by teaming up with hundreds of Hunger Relief Partners to serve communities across Colorado and Wyoming. We believe that for a community to thrive, every person must have the resources they need to flourish, and we strive to provide proper nourishment for every neighbor.

Primary Responsibilities

Works in partnership with Chief of Staff in support of CEO, other leadership team members, and in alignment with Food Bank of the Rockies’ mission and strategic objectives

Manage the CEO's calendar, travel, meetings, and communications to ensure strategic alignment with organizational priorities

Provide support to fellow Executive Assistants by directing the overall support strategy, overseeing calendar management, and ensuring effective administrative support across the organization.

Serve as the primary liaison to the Board of Directors (Food Bank of the Rockies, Food Bank of Wyoming, Endowment), including coordination of all meetings, recordkeeping, onboarding, and communications

Serve as primary liaison to Feeding America including managing regular communications and surveys, coordinating compliance with member agreement, and tracking deadlines.

Prepare and maintain accurate board records, meeting minutes, and board materials, ensuring timely dissemination and compliance with bylaws

Support donor stewardship by logging correspondence into Raiser’s Edge and assisting with donor follow-up

Organize and staff executive-level meetings (internal and external), including logistics such as agendas, meeting implementation, meals, AV setup, room reservations, and materials

Draft, proofread, and edit communications, presentations, and reports in the CEO's voice

Anticipate CEO needs and proactively manage special projects and follow-up items

Maintain a strong working knowledge of the organization’s daily operations, team members, and key stakeholders

Close involvement with the Chief of Staff on the implementation of the Strategic Plan

Ensure effective follow-up on all CEO-related matters and represent the CEO in internal and external interactions as needed

Handle confidential information with discretion and care, ensuring the privacy and respect of employees, volunteers, partners, donors, or others

Required Knowledge, Skills, And Abilities

Executive Support & Judgment

High-level experience supporting CEOs or C-suite executives with discretion and sound judgment

Strong ability to anticipate needs, manage competing priorities, and ensure smooth operations and communications

Proactive and strategic in aligning CEO's time and activities with mission-critical priorities

Communication & Interpersonal Skills

Excellent verbal and written communication skills, tailored to a wide variety of stakeholders

High emotional intelligence and ability to handle sensitive or confidential matters with tact and professionalism

Skilled in representing the CEO and the organization in high-stakes situations

Organization & Detail Orientation

Superior organizational and time management skills

Strong attention to detail across written materials, project coordination, and numerical data

Deadline-driven and able to forecast an…