TBA Front Office Administrator & Receptionist

The TBA Front Office Administrator & Receptionist duties include:

Operations Assistant Duties:

• Direct incoming telephone calls to the appropriate person/department as determined
• Provide customer service to TBA members and walk-in clients
• Maintain accurate member records in the TBA database
• Coordinate daily mailings, member mailings and maintenance of mailing lists
• Schedule and coordinate TBA meetings, events and activities
• Prepare facilities for meetings, keep calendars and message boards updated for events
• Work with committee chairs to create and distribute meeting agendas and sign-in sheets
• Send meeting notices and event confirmations
• Manage office machines and serve as liaison to service providers
• Manage inventory of office supplies and order as necessary
• Sell legal directories

Bar Admissions Duties:

• Track bar admission application files; prepare and transmit bar admission application files to teams of committee members for interviews; transmit files and reports to the Admissions Office at the Supreme Court of Ohio
• Coordinate Bar Admissions Character and Fitness interviews
• Prepare correspondence and information from the TBA to be sent to candidates who successfully pass the bar exam
• Assist the committee chair as required

Committee Duties:

• Coordinate scheduling and provide administrative support for Association committees.
• Prepare committee correspondence, maintain committee rosters, and assist committee chairs with ongoing administrative needs.
• Maintain committee records and support volunteer engagement throughout the year.

Other duties may be assigned by the executive director or designee

Work Experience:

• Served in a role as a receptionist with front line greeting responsibilities
• Served in a program administration role
• Highly functioning in the use of Microsoft Office Suite programs
• Experience in the use of databases and data entry
• Demonstrated ability to provide excellent customer service
• Background working with legal professionals a plus

Education:

• High School Diploma
• Associates degree a plus

Job Type: Full-time

Pay: $38,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Free parking
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person